Document Controller – Major Project (On-Site, Hampshire, Freelance)

O’Neill & Brennan; Portsmouth; On-site; GBP 55,000 - 77,000; Full time

Job summary

O’Neill & Brennan is seeking an experienced Document Controller to join a high-paced major refurbishment/new build project in Hampshire. The contract-based freelance position requires coordinating documentation across multiple EDMS platforms, maintaining accuracy, version control, and timely issue.

The role demands at least 5 years with main contractors or developers, collaboration with subcontractors and internal teams, and a proactive approach to tracking workflows and transmittals to support

Qualifications

• Minimum of 5 years' experience working with main contractors or developers in live environments.
• Experience using multiple EDMS platforms and coordinating with subcontractors.
• Ability to manage document submissions, reviews and approvals to contract requirements.
• Role on a major project in Hampshire with high pace and strict deadlines.

Responsibilities

• Control and coordinate project documentation across multiple EDMS platforms (including 4projects, Aconex or similar).
• Liaise with subcontractors, consultants, and internal teams to manage document submissions, reviews, and approvals.
• Track document workflows and transmittals, chasing outstanding actions to support programme delivery.
• Ensure document control processes comply with project protocols, contractual obligations, and company standards.

Skills

Document control

EDMS

Stakeholder liaison

Workflow management

Version control

Tools

4projects

Aconex

Job description

O’Neill & Brennan is seeking an experienced Document Controller to join a high-paced major refurbishment/new build project in Hampshire. The contract-based freelance position requires coordinating documentation across multiple EDMS platforms, maintaining accuracy, version control, and timely issue.

The role demands at least 5 years with main contractors or developers, collaboration with subcontractors and internal teams, and a proactive approach to tracking workflows and transmittals to support