Document Controller

O’Neill & Brennan; Portsmouth; On-site; GBP 55,000 - 77,000; Full time

Job summary

O’Neill & Brennan is seeking an experienced Document Controller to join a high-paced major refurbishment/new build project in Hampshire. The contract-based freelance position requires coordinating documentation across multiple EDMS platforms, maintaining accuracy, version control, and timely issue.

The role demands at least 5 years with main contractors or developers, collaboration with subcontractors and internal teams, and a proactive approach to tracking workflows and transmittals to support

Qualifications

• Minimum of 5 years' experience working with main contractors or developers in live environments.
• Experience using multiple EDMS platforms and coordinating with subcontractors.
• Ability to manage document submissions, reviews and approvals to contract requirements.
• Role on a major project in Hampshire with high pace and strict deadlines.

Responsibilities

• Control and coordinate project documentation across multiple EDMS platforms (including 4projects, Aconex or similar).
• Liaise with subcontractors, consultants, and internal teams to manage document submissions, reviews, and approvals.
• Track document workflows and transmittals, chasing outstanding actions to support programme delivery.
• Ensure document control processes comply with project protocols, contractual obligations, and company standards.

Skills

Document control

EDMS

Stakeholder liaison

Workflow management

Version control

Tools

4projects

Aconex

Job description

Document Controller | Hampshire | Freelance

This leading Tier 1 contractor has an immediate requirement for a Document Controller to work on a contract on a major project in Hampshire.

Being a very busy major project, you will asDocumentControllerneed to have experienced the high paced environment of a large project team.

Suitable candidates will have a minimum of 5 years' experience working with main contractors or developers in live environments, who also has experience of using multiple EDMS' and working closely with various subcontractors.

The project is at a critical stage of construction and you will have to call on your experience to step into this demanding environment.

Role Overview

• - Title:DocumentController
• - Project: Major £100m + Refurb and new build
• - Location: 5 days on site in Hampshire
• - Salary: Competitive daily rate for Document Controllers
• - Start: Immediate start and this is an urgent freelance role
• - Type: Contract and Temp to Perm

Responsibilities

• - Control and coordinate projectdocumentation across multiple EDMS platforms (including 4projects, Aconex or similar), ensuring accuracy, version control, and timely issue.
• - Liaise with subcontractors, consultants, and internal teams to managedocumentsubmissions, reviews, and approvals in line with project requirements.
• - Trackdocumentworkflows and transmittals, proactively chasing outstanding actions to support programme delivery.
• - Ensuredocumentcontrol processes comply with project protocols, contractual obligations, and company standards.

For more information on this Document Controller role or any other Document Controller, Senior Document Controller or Project Administrator positions in the Southern Region please contact Lee Kidd.

O’Neill and Brennan values diversity and promotes equality, All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation