Document Controller / Information Controller

Willmott Dixon; Weybridge; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading construction firm in the UK seeks a Document Controller to manage project-related documents. The successful candidate will ensure documents are accurately recorded and accessible, collaborate with project teams, and maintain compliance with standards. Essential skills include experience in Document Control and familiarity with CDE systems. This position is a 6-month fixed-term contract with the possibility of transitioning to a full-time role.

Qualifications

• Proven experience in Document Control or Information Management.
• Strong knowledge of managing information from a Common Data Environment (CDE).
• Ability to manage documentation across multiple projects.

Responsibilities

• Develop and maintain document control processes for each project.
• Track and monitor the status of documents.
• Ensure compliance with industry standards for document management.

Skills

Document Control experience

Knowledge of Common Data Environment

Proficiency in MS Office Suite

Interpersonal skills

Attention to detail

Tools

Viewpoint for Projects (4Projects/4P)

Dalux

Aconex

Asite

Job description

Document Controller / Information Controller

We have an exciting opportunity to join Willmott Dixon's Construction South team as a Document Controller / Information Controller. As one of the industry's top employers, we were recently ranked 4th in the Financial Times list of Europe’s Top 1,000 Employers - the only UK main contractor in the top 100. We're looking for someone who shares our commitment to customer service, quality, and our unique culture.

As the successful candidate, you will be responsible for managing and controlling all project-related documents, ensuring information is accurately recorded, securely stored, and readily accessible to the project team. The role involves close collaboration with Design Managers, consultants, supply chain partners, and other stakeholders to maintain effective communication and document management across the full project lifecycle.

NB: This is a 6-month fixed-term contract initially, with the potential to convert into a full-time permanent position for the right candidate.

Key Responsibilities

• Develop, implement, and maintain document control processes and procedures for each allocated project.
• Track and monitor the status of documents, providing regular updates and reports on progress and distribution.
• Ensure compliance with industry standards, company policies, and project-specific requirements for document management.
• Facilitate effective communication and information sharing across the project team.
• Coordinate with external partners to ensure seamless document exchange and adherence to timelines.
• Regularly review and audit document control processes to maintain efficiency and best practice.

Essential Skills

• Proven experience in Document Control or Information Management.
• Strong knowledge of managing information from a Common Data Environment (CDE) / EDMS, supporting compliance throughout the project lifecycle.
• Experience with systems such as Viewpoint for Projects (4Projects/4P), Dalux, or similar (e.g., Aconex, Asite).
• Proficiency in MS Office Suite.
• Ability to manage documentation across multiple projects simultaneously.
• Experience monitoring and managing a shared Information Management inbox, with prompt and effective responses.
• Strong interpersonal skills with the confidence to liaise effectively with external consultants and partners.
• High attention to detail, with strong problem-solving skills.

About Us

With over 170 years of rich history, Willmott Dixon’s purpose is beyond profit; delivering brilliant buildings, transforming lives, strengthening communities and enhancing the environment so our world is fit for future generations. Ensuring that we add lasting value to the neighbourhoods we work in; our values, people, innovation, partnerships and focus on sustainability has allowed us to build a successful and solid privately owned business where our people can thrive.

Willmott Dixon was recognised by The Sunday Times as one of the Top 10 "Big" Companies to Work For in 2025, named among the Times Top 50 Employers for Gender Equality in 2024, and ranked in the Top Five of Europe’s 1,000 best workplaces by the Financial Times in 2025.

Willmott Dixon is also the first major contractor and developer to win a King's Award for Enterprise in the category of sustainable development.