Document Controller – IMS & Projects

OEG Energy Group; City of Edinburgh; On-site; GBP 28,000 - 45,000; Full time

Job summary

OEG Energy Group in Edinburgh, United Kingdom, is seeking a skilled Document Controller to manage the top-side project documentation and IMS materials. You will ensure controlled document creation, registration, publication, distribution and archiving across project portfolios and internal systems.

The role involves liaison with project teams, clients and suppliers, ensuring compliance with procedures, and supporting internal audits and QHSE dashboards. Travel as required by business needs.

Qualifications

• Experience in document control, maintaining accurate and controlled records.
• Proficient in Microsoft Office and SharePoint; able to manage document registers.
• Knowledge of document numbering, revision control, transmittals, status tracking and archiving; attention to detail.
• Excellent written and verbal communication in English; strong collaboration skills.

Responsibilities

• Maintain Project Document Registers (PDRs) and Master Registers (MDRs); track revision and distribution.
• Coordinate controlled receipt, review, issue, distribution, transmittals and archiving of project docs.
• Check documents against control requirements, numbering conventions and procedures.
• Prepare and maintain transmittals and submission records; ensure traceability and auditable records.
• Liaise with project teams, clients and suppliers for submissions, reviews and approvals.
• Monitor status and overdue actions; keep stakeholders informed of progress.
• Maintain revision histories and archive superseded versions securely.

Skills

Document control

Microsoft Office

SharePoint

English proficiency

Communication skills

Organisational skills

Education

ISO 9001/14001/45001 awareness

Document Control qualification (desirable)

Auditor training (desirable)

Tools

SharePoint

Microsoft Office

Job description

OEG Energy Group in Edinburgh, United Kingdom, is seeking a skilled Document Controller to manage the top-side project documentation and IMS materials. You will ensure controlled document creation, registration, publication, distribution and archiving across project portfolios and internal systems.

The role involves liaison with project teams, clients and suppliers, ensuring compliance with procedures, and supporting internal audits and QHSE dashboards. Travel as required by business needs.