Document Controller

Orion Group; Evanton; On-site; GBP 26,000 - 38,000; Full time

Job summary

Orion Group is recruiting a Document Controller to join a busy project team supporting subsea engineering and fabrication activities. Based in Evanton, you will ensure documentation is registered, controlled, distributed, maintained and archived per procedures. The role offers exposure to major projects and a fast-paced environment.

You will work closely with engineers, planners and clients to manage revisions and ensure timely document exchange, with scope for additional hours to meet deadlines.

Qualifications

• Proven experience in a Document Control position within an engineering, energy, oil & gas or similar environment.
• Strong understanding of document control processes, systems and best practice.
• Experience managing technical documentation, drawings, registers and document transmittals.
• Experience working in an engineering/project environment.
• Able to communicate document control requirements effectively and ensure procedures are followed.

Responsibilities

• Control all documentation entering and leaving projects, including registration, numbering, filing and distribution through EDMS.
• Maintain accurate and accessible project documentation for efficient retrieval.
• Maintain regular communication with the Planning team.
• Produce and maintain the Project Master Document Register.
• Generate project documentation reports and provide management information.
• Support engineers and project personnel in the use of EDMS.
• Assist with the development, maintenance and improvement of Document Control procedures.
• Remain flexible and adaptable to meet mobilisation, project or documentation deadlines.

Job description

Document Controller

Location: Evanton, Highlands

About the Role

We are currently seeking an experienced Document Controller to join a busy project team supporting major subsea engineering and fabrication activities.

The successful candidate will provide a high-quality Document Control service across projects and departments, ensuring that documentation is accurately registered, controlled, distributed, maintained and archived in accordance with project and company procedures.

This is an excellent opportunity for an experienced Document Controller to work within a fast-paced project environment.

Key Responsibilities

• Control all documentation entering and leaving projects, including registration, numbering, filing and distribution through Electronic Document Management Systems (EDMS).
• Maintain accurate and accessible project documentation to enable efficient retrieval of information.
• Maintain regular communication and interface with the Planning team.
• Produce and maintain the Project Master Document Register as required by the Project or Department Manager.
• Generate project documentation reports and provide management information as required.
• Support engineers and project personnel in the effective use of EDMS.
• Assist with the collation, formatting and issue of as-built dossiers.
• Manage the project/department-specific Document Control mailbox.
• Liaise with the Drawing Office to ensure the latest revisions of new and updated drawings are received and controlled.
• Liaise with client and subcontractor document controllers to ensure effective document exchange and compliance with project requirements.
• Coordinate with external printing providers for project mobilisations, as-built documentation and other large-scale printing requirements.
• Archive project documentation in accordance with established document retention and archiving procedures.
• Provide support and guidance to new starters within the project team.
• Assist with the development, maintenance and continuous improvement of Document Control procedures and process maps.
• Remain flexible and adaptable to support project requirements, including additional hours where necessary to meet mobilisation, project or documentation deadlines.

About You

• Proven experience working in a Document Control position within an engineering, energy, oil & gas or similar environments
• A strong understanding of document control processes, systems and best practice.
• Experience managing technical documentation, drawings, registers and document transmittals.
• Experience working with engineering/project environment.
• The confidence and ability to communicate Document Control requirements effectively and ensure procedures are followed.
• Strong organisational skills and excellent attention to detail.
• The ability to work effectively with engineers, planners, project managers, clients, subcontractors and other stakeholders.
• A proactive and flexible approach, with the ability to manage competing priorities and meet tight deadlines.

This role offers the opportunity to join an established project environment supporting significant subsea engineering and fabrication activities. You will work alongside experienced project and engineering teams while playing a key role in ensuring the accurate and efficient control of critical project documentation.

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Orion Group was founded in 1987 and is now one of the largest, independent, international recruitment companies. We have a network of 200 employees working from 24 offices, delivering a range of services - Talent Acquisition, Recruitment Outsourcing Services, Retained Search, Global Workforce Solutions, Completions & Commissioning and Materials Management - across 68 countries. As a global leader in workforce solutions, we recruit personnel across the Engineering & Technical, Office & Commercial, Scientific and Skilled Trades disciplines, for sectors including Oil & Gas, Life Science, Power & Utilities, Constructions & Infrastructure, Manufacturing and Renewables