Document Control Specialist — IMS & SharePoint

VolkerWessels UK; Doncaster; On-site; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Pension

Life Assurance

Cycle to Work

Flexible working

Training and development opportunities

Job summary

VolkerRail in Doncaster is seeking a Corporate Document Controller to manage document control databases, distribution and archiving, ensuring access to accurate, up-to-date controlled documentation across the business.

You will work with the IMS Manager to support SharePoint-based solutions and continuous improvement of the Integrated Management System, providing high-level administrative support to HSQES and Quality teams.

Qualifications

• Experience in business administration, document control or records management.
• Proficient in Microsoft Word, Excel and Outlook.
• Familiar with SharePoint and document management systems.
• NVQ Level 2 in Business Administration or equivalent is desirable.
• Reliable, organised and able to work independently as part of a team.

Responsibilities

• Maintain and administer the document control database including employee records and distribution information.
• Manage distribution, tracking and acknowledgement of controlled documents.
• Coordinate issue, withdrawal and replacement of documents including Network Rail and RSSB publications.
• Monitor document stock levels and arrange printing, purchasing and replenishment.
• Support archiving processes and ensure compliance with information governance.
• Assist with IMS development, SharePoint migration and reporting.
• Provide administrative support to HSQES and Quality teams.
• Raise purchase requisitions and manage stationery orders.
• Maintain records in EcoOnline and other platforms.
• Contribute to continuous improvement of document management processes.

Skills

Document control

Microsoft Office

Attention to detail

Administration

Organisational skills

Education

NVQ Level 2 in Business Administration

Tools

SharePoint

EcoOnline

Job description

VolkerRail in Doncaster is seeking a Corporate Document Controller to manage document control databases, distribution and archiving, ensuring access to accurate, up-to-date controlled documentation across the business.

You will work with the IMS Manager to support SharePoint-based solutions and continuous improvement of the Integrated Management System, providing high-level administrative support to HSQES and Quality teams.