Document Control Lead, Topside Projects

OEG; City of Edinburgh; On-site; GBP 30,000 - 42,000; Full time

Job summary

OEG is seeking a skilled Document Controller to support the Topside Division in Edinburgh, UK. You will manage project documentation across registers, issue transmittals, and ensure compliance with IMS procedures and audit requirements.

Join a leading energy solutions business and contribute to ongoing improvement of document control practices, including QHSE reporting and internal audits, while acting as Fire Marshal and First Aider as needed.

Qualifications

• Experience in document control or similar admin role with controlled records.
• Proficient in Microsoft Office and SharePoint; able to manage document registers.
• Understanding of numbering, revision control, transmittals and archiving procedures.
• Excellent written and verbal English; able to collaborate with teams.
• Strong organisational skills and attention to detail.
• Ability to meet deadlines and manage multiple tasks.

Responsibilities

• Maintain Project Document Registers (PDRs) and Master Registers (MDRs) with accurate revision status.
• Coordinate controlled receipt, review, issue, distribution and archiving of project documentation.
• Check documents against control requirements, numbering conventions and revision standards.
• Prepare document transmittals and submission records; ensure traceability and auditable records.
• Liaise with project teams, clients, suppliers and third-party Document Controllers.
• Publish and remove documents from SharePoint/IMS with correct metadata and archiving.

Skills

Communication

Organisation

English proficiency

Education

Document Control qualification

ISO standards awareness

Tools

SharePoint

Microsoft Office

Job description

OEG is seeking a skilled Document Controller to support the Topside Division in Edinburgh, UK. You will manage project documentation across registers, issue transmittals, and ensure compliance with IMS procedures and audit requirements.

Join a leading energy solutions business and contribute to ongoing improvement of document control practices, including QHSE reporting and internal audits, while acting as Fire Marshal and First Aider as needed.