Document Controller - Hybrid (9-Month Maternity Cover)

Confidential; Birmingham; Hybrid; GBP 29.000 - 35.000; Vollzeit

Zusammenfassung

Confidential is seeking a Document Controller on a 9‑month maternity cover for a major UK civils project. The role focuses on maintaining accurate project records in the EDMS, filing, archiving and ensuring retrievability across a hybrid work setup.

You will support document management processes, provide reports and manage inbox requests, while guiding teams in documenting control procedures. Mon-Fri, 9:00–17:00, with hybrid flexibility.

Qualifikationen

• Previous experience in document control or records management.
• Good knowledge of document management standards, processes and procedures.
• Experience using EDMS platforms for records tracking, archiving, retention and storage.
• Understanding of documentation processes within an engineering, construction, infrastructure or major project environment.
• Working knowledge of bulk scanning, scanning systems and PDF functionality.
• Confident user of Microsoft Word, Excel and PowerPoint.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage information carefully, confidentially and efficiently.

Aufgaben

• Maintain EDMS entries, scanning, filing and archiving project documents per controls.
• Ensure EDMS metadata is accurate and up to date.
• Retrieve records from archives/EDMS promptly.
• Support document lifecycle management with clear audit trails.
• Check deliverable quality and proper documentation.
• Provide reports/MI in response to requests.
• Guide teams in implementing document management processes.
• Process inbox requests and tasks on time.
• Handle confidential information carefully.

Kenntnisse

Document control

Records management

EDMS

Scanning

MS Office

Attention to detail

Communication

Confidential handling

Tools

PDF tooling

Jobbeschreibung

Location: Hybrid, 3 days office or site based and 2 days working from home
Salary: Circa 32,000 per annum ( 123.64 per day)
Contract: 9-month maternity cover
Holiday Allowance: 28 days paid annual leave, including bank holidays (pro rata)
Hours: Monday to Friday, 9:00am to 5:00pm

The Role

As Document Controller, you will be responsible for maintaining accurate project records within the EDMS, ensuring documentation is correctly filed, archived, retrievable and kept up to date.

You will also support the wider business with document management processes, reporting, inbox requests and good document control practice.

Key Responsibilities

• Maintain entries within the EDMS, including scanning, filing and archiving project documents in line with document management controls, standards and procedures
• Ensure metadata and document information within the EDMS is accurate, complete and up to date
• Retrieve project records and files from archives and the EDMS promptly and accurately
• Support departments with document lifecycle management, ensuring a clear audit trail for document approval
• Check the quality of submitted deliverables and ensure documentation is correctly managed
• Provide reports and management information in response to business requests
• Support and guide teams with the implementation of document management processes
• Process document control inbox requests and tasks within agreed timescales
• Handle confidential information carefully and appropriately

Skills and Experience Required

• Previous experience in document control or records management
• Good knowledge of document management standards, processes and procedures
• Experience using EDMS platforms for records tracking, archiving, retention and storage
• Understanding of documentation processes within an engineering, construction, infrastructure or major project environment
• Working knowledge of bulk scanning, scanning systems and PDF functionality
• Confident user of Microsoft Word, Excel and PowerPoint
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to manage information carefully, confidentially and efficiently

Why Apply?

This is an excellent opportunity for an experienced Document Controller to contribute to one of the UK's largest civils projects on a nine-month maternity cover contract.

The position offers hybrid working, standard Monday to Friday hours and the opportunity to gain valuable experience within a major infrastructure environment.