Document Controller – Hybrid (9-Month Maternity Cover)

MDE UK; Birmingham; Hybrid; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Hybrid work

28 days holiday

9-month contract

Job summary

MDE UK is seeking an experienced Document Controller to join a major civils project on a 9-month maternity cover contract. The role focuses on maintaining accurate EDMS records, archiving and retrieval, and supporting document management across departments.

The position offers hybrid working (3 days in office/site, 2 days remote), standard hours, and a proactive, detail‑oriented candidate will thrive in a major infrastructure environment.

Qualifications

• Experience in document control or records management.
• Knowledge of document management standards, processes and procedures.
• Experience using EDMS platforms for records tracking, archiving, retention and storage.
• Understanding of documentation processes within engineering/construction/infrastructure projects.
• Proficient in scanning systems and PDF functionality.

Responsibilities

• Maintain entries within the EDMS, including scanning, filing and archiving project documents in line with controls and procedures.
• Ensure metadata and document information is accurate and up to date.
• Retrieve project records from archives and EDMS promptly and accurately.
• Support departments with document lifecycle management and audit trails for approvals.
• Check quality of delivered documents and ensure proper management.
• Provide reports/MI in response to business requests and support teams with processes.

Skills

Document control

EDMS usage

Records management

PDF handling

MS Word

MS Excel

MS PowerPoint

Attention to detail

Communication

Tools

EDMS platforms

Bulk scanning

Job description

Document Controller – Hybrid (9-Month Maternity Cover)

Location: Hybrid, 3 days office or site based and 2 days working from home

Contract: 9-month maternity cover

Holiday Allowance: 28 days paid annual leave, including bank holidays (pro rata)

Hours: Monday to Friday, 9:00am to 5:00pm

We are looking for an experienced Document Controller to join one of the UK's largest civils projects on a nine-month maternity cover contract.

This hybrid position involves supporting the maintenance, filing, archiving and retrieval of project records using electronic document management systems (EDMS).

The role would suit someone with strong document control experience, ideally gained within an engineering, construction, infrastructure or major projects environment.

The Role

As Document Controller, you will be responsible for maintaining accurate project records within the EDMS, ensuring documentation is correctly filed, archived, retrievable and kept up to date.

You will also support the wider business with document management processes, reporting, inbox requests and good document control practice.

Key Responsibilities

• Maintain entries within the EDMS, including scanning, filing and archiving project documents in line with document management controls, standards and procedures
• Ensure metadata and document information within the EDMS is accurate, complete and up to date
• Retrieve project records and files from archives and the EDMS promptly and accurately
• Support departments with document lifecycle management, ensuring a clear audit trail for document approval
• Check the quality of submitted deliverables and ensure documentation is correctly managed
• Provide reports and management information in response to business requestsSupport and guide teams with the implementation of document management processes
• Process document control inbox requests and tasks within agreed timescales
• Handle confidential information carefully and appropriately

Skills and Experience Required

• Previous experience in document control or records management
• Good knowledge of document management standards, processes and procedures
• Experience using EDMS platforms for records tracking, archiving, retention and storage
• Understanding of documentation processes within an engineering, construction, infrastructure or major project environment
• Working knowledge of bulk scanning, scanning systems and PDF functionality
• Confident user of Microsoft Word, Excel and PowerPoint
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to manage information carefully, confidentially and efficiently

Why Apply?

This is an excellent opportunity for an experienced Document Controller to contribute to one of the UK's largest civils projects on a nine-month maternity cover contract.

The position offers hybrid working, standard Monday to Friday hours and the opportunity to gain valuable experience within a major infrastructure environment.