Document Controller - Hybrid (9-Month Maternity Cover)

MDE Consultants Ltd; Birmingham; Hybrid; GBP 29,000 - 35,000; Full time

Benefits offered by this job

Hybrid working

Maternity cover contract

28 days leave including bank holidays

Job summary

MDE Consultants Ltd is seeking an experienced Document Controller for a nine-month maternity cover on a major civils project in the UK. The role is hybrid, with three days in the office or site and two days from home, and offers a salary circa 32,000 per annum.

You will maintain and manage project records within the EDMS, ensure accurate filing, archiving and retrieval, and support broader document management processes across the project.

Qualifications

• Experience in document control or records management is required.
• Familiarity with EDMS platforms for tracking, archiving and retrieval.
• Strong attention to detail and ability to handle confidential information.

Responsibilities

• Maintain entries within the EDMS, including scanning, filing and archiving project documents per controls and procedures.
• Ensure metadata and document information in the EDMS is accurate and up to date.
• Retrieve project records from archives and EDMS promptly and accurately.
• Support departments with document lifecycle management and audit trails for approvals.
• Check quality of submitted deliverables and ensure proper documentation management.
• Provide reports and management information on requests.
• Support and guide teams with document management processes.
• Process inbox requests and tasks within agreed timescales.
• Handle confidential information carefully.

Skills

Document control

Records management

Attention to detail

Communication

Microsoft Office

Confidentiality

Education

No formal education required

Tools

EDMS

PDF handling

Scanning software

Job description

Location: Hybrid, 3 days office or site based and 2 days working from home
Salary: Circa 32,000 per annum ( 123.64 per day)
Contract: 9-month maternity cover
Holiday Allowance: 28 days paid annual leave, including bank holidays (pro rata)
Hours: Monday to Friday, 9:00am to 5:00pm

We are looking for an experienced Document Controller to join one of the UK's largest civils projects on a nine-month maternity cover contract.

This hybrid position involves supporting the maintenance, filing, archiving and retrieval of project records using electronic document management systems (EDMS).

The role would suit someone with strong document control experience, ideally gained within an engineering, construction, infrastructure or major projects environment.

The Role

As Document Controller, you will be responsible for maintaining accurate project records within the EDMS, ensuring documentation is correctly filed, archived, retrievable and kept up to date.

You will also support the wider business with document management processes, reporting, inbox requests and good document control practice.

Key Responsibilities

• Maintain entries within the EDMS, including scanning, filing and archiving project documents in line with document management controls, standards and procedures
• Ensure metadata and document information within the EDMS is accurate, complete and up to date
• Retrieve project records and files from archives and the EDMS promptly and accurately
• Support departments with document lifecycle management, ensuring a clear audit trail for document approval
• Check the quality of submitted deliverables and ensure documentation is correctly managed
• Provide reports and management information in response to business requests
• Support and guide teams with the implementation of document management processes
• Process document control inbox requests and tasks within agreed timescales
• Handle confidential information carefully and appropriately

Skills and Experience Required

• Previous experience in document control or records management
• Good knowledge of document management standards, processes and procedures
• Experience using EDMS platforms for records tracking, archiving, retention and storage
• Understanding of documentation processes within an engineering, construction, infrastructure or major project environment
• Working knowledge of bulk scanning, scanning systems and PDF functionality
• Confident user of Microsoft Word, Excel and PowerPoint
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to manage information carefully, confidentially and efficiently

Why Apply?

This is an excellent opportunity for an experienced Document Controller to contribute to one of the UK's largest civils projects on a nine-month maternity cover contract.

The position offers hybrid working, standard Monday to Friday hours and the opportunity to gain valuable experience within a major infrastructure environment.