Experienced Document Controller

Envisage Recruitment Limited; Luton; On-site; GBP 40,000 - 48,000; Full time

Job summary

Envisage Recruitment Limited seeks an experienced Document Controller to join a major construction and regeneration project in Luton. You will manage the CDE, control drawings and technical documentation, and ensure accurate, traceable records on a long-term, site-based role.

The ideal candidate has prior document control experience in large-scale construction, with strong Excel, PDF handling and knowledge of CDE/EDMS platforms.

Qualifications

• Proven experience as a Document Controller in construction.
• Strong knowledge of construction documentation and drawing control.
• Experience using a CDE/EDMS such as Aconex, Asite, Procore, Viewpoint/4Projects.
• Understanding of ISO 19650 principles and structured information management.
• Familiarity with BIM-related information and drawing processes.
• Excellent Excel and PDF documentation skills.

Responsibilities

• Manage the project's Common Data Environment (CDE) and/or electronic document management system.
• Control uploading, reviewing, issuing and distribution of drawings, specifications and technical documentation.
• Maintain document registers, revision histories, transmittals and distribution records.
• Monitor document workflows and ensure timely issue to stakeholders.
• Quality checks on revisions, metadata, numbering and status codes.
• Manage RFIs, technical submissions, site instructions and related records.
• Ensure superseded information is identified and controlled to prevent on-site use.
• Collaborate with Site Managers, Engineers, Project Managers and Subcontractors to maintain information flow.
• Produce regular status reports and monitor outstanding reviews and overdue docs.
• Assist with audits and ensure information management procedures are followed.

Skills

Document control

Construction documentation

CDE/EDMS

Excel

Communication

Attention to detail

BIM knowledge

PDF management

Tools

Aconex

Asite

Procore

Viewpoint/4Projects

Job description

Salary: £40,000 – £48,000 per annum, depending on experience

Employment: Permanent, Full-Time

Project Duration: 3+ Years

Reporting To: Project Director / Information Manager

The Opportunity

An exciting opportunity has arisen for an experienced Document Controller to join a major construction and regeneration project in Luton.

The successful candidate will be based on site and play a key role in maintaining the project's document control and information management processes. This is a high-profile, multi-year development requiring someone who is highly organised, detail-focused and comfortable working within a demanding Tier 1-style project environment.

The project encompasses significant construction activity, including demolition, remediation, excavation, groundworks and reinforced concrete frame works, providing an excellent opportunity for an experienced Document Controller to become an integral part of a major development team.

The Role

You will take responsibility for the day-to-day management and control of project information, ensuring documentation is correctly registered, reviewed, distributed and archived.

Working closely with the project management, engineering, design and subcontractor teams, you will help ensure that everyone is working from the latest approved information and that project records remain accurate and fully traceable.

Key Responsibilities

• Manage the project's Common Data Environment (CDE) and/or electronic document management system.
• Control the uploading, reviewing, issuing and distribution of drawings, specifications, calculations, models and technical documentation.
• Maintain document registers, revision histories, transmittals and distribution records.
• Monitor document workflows and ensure information is issued to the appropriate project stakeholders within required timescales.
• Carry out quality checks on documentation, including revisions, metadata, numbering and status codes.
• Manage RFIs, technical submissions, site instructions and associated project records.
• Ensure superseded information is appropriately identified and controlled to prevent outdated documentation being used on site.
• Work closely with Site Managers, Engineers, Project Managers, Design Teams, Consultants and Subcontractors to maintain an efficient information flow.
• Produce regular document control and information status reports for the project management team.
• Monitor outstanding reviews, approvals and overdue documentation.
• Assist with project audits and ensure information management procedures are consistently followed.
• Maintain structured electronic filing systems and support the preparation of project information for handover and completion.
• Support the wider project team with document control and information management requirements as the development progresses.

Experience & Skills

The ideal candidate will have previous experience in a large-scale construction environment, ideally within a Tier 1 contractor or on a major infrastructure, commercial or regeneration project.

You should have:

• Proven experience working as a Document Controller within construction.
• Experience working on complex, high-volume projects.
• Strong knowledge of construction documentation and drawing control.
• Experience using a CDE / EDMS, such as Aconex, Asite, Procore, Viewpoint/4Projects or similar.
• A good understanding of document revisions, workflows, transmittals and technical submissions.
• Familiarity with ISO 19650 principles and structured information management.
• An understanding of BIM-related information and construction drawing processes.
• Experience working with structural, civil, groundworks or reinforced concrete packages would be advantageous.
• Excellent Microsoft Office skills, particularly Excel.
• Good working knowledge of Adobe Acrobat and PDF documentation.
• Excellent attention to detail and the ability to manage a high volume of information accurately.
• Strong communication skills and the confidence to liaise with multiple project stakeholders.
• A proactive approach, with the ability to identify and resolve document control issues before they impact the project.

Why Join?

This is a long-term opportunity on a significant regeneration project, offering:

• A 3+ year project duration providing excellent stability.
• The opportunity to work on a major development within Luton.
• Potential for career progression as the project and wider business develop.
• A collaborative and fast-moving site-based working environment.