Document Controller – EDMS & Records Management

HS2 (High Speed Two) Ltd; Birmingham; On-site; GBP 27,000 - 32,000; Full time

Benefits offered by this job

Flexible benefits fund

Pensionable

Job summary

HS2 Ltd in Birmingham seeks a Document Controller to manage filing, archiving and retrieval of project records using the HS2 EDMS. You will support correct document control practices and protect confidential information accordingly.

The role requires supporting the business with timely document access, generating management information, and ensuring controlled documents progress through the IMS lifecycle. A focus on EDI and flexible working is encouraged.

Qualifications

• Experience in document control within engineering/construction projects.
• Strong EDMS knowledge and records management practices.
• Ability to gather requirements from business stakeholders.
• Proficient with Microsoft Office and EDMS tools.
• Understanding of document security and access controls.
• Experience with SharePoint and related tooling is advantageous.

Responsibilities

• Filing, archiving and retrieving project records using the HS2 EDMS.
• Provide reports and management information on request.
• Maintain documents through approval lifecycles and IMS surfacing.
• Manage access and security for the document control system.
• Promote Equality Diversity and Inclusion in daily work.

Skills

Analytical

Problem solving

Stakeholder communication

Organisational skills

EDMS knowledge

Database concepts

Trend awareness in EDMS

Tools

SharePoint

InfoPath

SharePoint Designer

Visual Studio

ASP.NET

HTML/CSS/XML

Job description

HS2 Ltd in Birmingham seeks a Document Controller to manage filing, archiving and retrieval of project records using the HS2 EDMS. You will support correct document control practices and protect confidential information accordingly.

The role requires supporting the business with timely document access, generating management information, and ensuring controlled documents progress through the IMS lifecycle. A focus on EDI and flexible working is encouraged.