Document Controller – Earthworks

Tru7 Group; Ipswich; Hybrid; GBP 21,000 - 26,000; Full time

Job summary

Tru7 Group is seeking an organised Office Administrator to support the Contracting division and Earthworks team, ensuring day-to-day operations run smoothly. You will manage paperwork, keep information accurate, and organise jobs from start to finish in a busy, fast-paced environment.

If you are a confident administrator who thrives in a team setting, can handle competing priorities, and takes pride in detail, we’d love to hear from you.

Qualifications

• Providing general administrative support to the Contracting and Earthworks teams.
• Maintaining accurate records, spreadsheets and electronic filing systems.
• Assisting with the preparation and processing of job sheets, paperwork and other project documentation.
• Updating internal systems with job, labour, plant and project information.
• Supporting the team with emails, telephone calls and day-to-day enquiries.
• Assisting with document control and ensuring information is recorded and stored correctly.
• Liaising with colleagues across the business to help keep operations running efficiently.
• Supporting the wider team with any additional administrative tasks as required.

Responsibilities

• Provide admin support to Contracting and Earthworks teams.
• Keep records, spreadsheets and filing systems up to date.
• Prepare and process job sheets and project paperwork.
• Update internal systems with job, labour, and plant information.
• Handle emails, phone calls and daily inquiries for the team.
• Assist with document control and information storage.
• Liaise with colleagues to maintain smooth operations.
• Support the wider team with additional admin tasks as needed.

Skills

General administration

Organisational skills

Attention to detail

IT skills (MS Office)

Communication

Team player

Prioritisation

Tools

Microsoft Excel

Microsoft Outlook

Job description

Tru7 Group is looking for an organised, proactive and reliable Office Administrator to support our Contracting division, working closely with the Earthworks team to keep day-to-day operations running smoothly.

This is a varied administrative role in a busy, fast-paced environment, where no two days are necessarily the same. You’ll provide essential support to the team, helping to keep paperwork up to date, information accurate and jobs organised from start to finish.

If you’re a confident administrator who enjoys being part of a team, can manage competing priorities and takes pride in getting the details right, we’d love to hear from you.

Requirements

• Providing general administrative support to the Contracting and Earthworks teams.
• Maintaining accurate records, spreadsheets and electronic filing systems.
• Assisting with the preparation and processing of job sheets, paperwork and other project documentation.
• Updating internal systems with job, labour, plant and project information.
• Supporting the team with emails, telephone calls and day-to-day enquiries.
• Assisting with document control and ensuring information is recorded and stored correctly.
• Liaising with colleagues across the business to help keep operations running efficiently.
• Supporting the wider team with any additional administrative tasks as required.

Experience

• Previous experience in an administration or office-based role.
• Strong organisational skills and excellent attention to detail.
• Good IT skills, including confidence using Microsoft Office, particularly Excel and Outlook.
• The ability to manage multiple tasks, prioritise workloads and meet deadlines.
• A proactive approach, with the confidence to use your initiative and get things done.
• Clear communication skills and a positive, team-focused attitude.
• A willingness to learn and adapt in a busy operational environment.

The Tru7 Group is an equal opportunity employer committed to fostering diversity and inclusion in the workplace. We welcome applications from all qualified individuals regardless of background.

All offers of employment are subject to satisfactory pre-employment checks, including references, right to work verification, and where appropriate, a Basic Disclosure check. We assess all applicants fairly and in line with the Rehabilitation of Offenders Act 1974.