Document Controller (Construction) – QA & Coordination

Guildmore Limited; Oldbury; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Full training and development

Career progression within Guildmore

Job summary

Guildmore Limited is seeking an experienced Document Controller to manage and control project documentation, ensuring accuracy, auditability, and compliance with ISO requirements across design and construction phases.

You will work with Design Managers, Coordinators, clients, and subcontractors, maintain the document system, produce audit reports, and provide administrative support from tender through to project handover.

Qualifications

• Proven experience as a Document Controller within the construction industry.
• Strong knowledge of electronic document management systems (EDMS).
• Excellent attention to detail and organisational skills.
• Process-driven, able to manage multiple priorities and deadlines.
• Clear written and verbal communication skills.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Ensure quality assurance of project documentation and compliance with company naming conventions and document control protocols.
• Maintain project documentation and ensure accurate information is distributed throughout the organisation, third-party designers, and consultants via the document management system.
• Work closely with Design Managers and Coordinators to maintain transparency and accountability, ensuring a 'Golden Thread' of information throughout the document management system.
• Liaise with clients, design teams, and subcontractors to resolve document and system-related issues; produce weekly/monthly audit reports.
• Organise regular training and refresher sessions for employees, clients, and subcontractors on document control procedures.
• Monitor and manage information flow through document management system workflows; ensure auditability of approvals.
• Upload and manage documents within the system and maintain revision/status control.
• Coordinate documentation for tender packages, O&M manuals, Health & Safety files, and project handover.
• Coordinate printing and document requests internally or via external suppliers.

Skills

Document control experience

EDMS knowledge

Attention to detail

Multi-priority management

Communication skills

Independent and collaborative

MS Office proficiency

Tools

EDMS

Job description

Guildmore Limited is seeking an experienced Document Controller to manage and control project documentation, ensuring accuracy, auditability, and compliance with ISO requirements across design and construction phases.

You will work with Design Managers, Coordinators, clients, and subcontractors, maintain the document system, produce audit reports, and provide administrative support from tender through to project handover.