Document Controller

NG Bailey; United Kingdom; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Pension contributions

25 days holiday

Private Medical Insurance

Employee Assistance Programme

Flexible benefits

Job summary

NG Bailey is seeking a highly organised Document Controller to join our project delivery team on major engineering and construction projects. You will manage document management systems and ensure accurate control and distribution of documents throughout the project lifecycle.

Working with clients, contractors and supply chain partners, you will track drawings, RFIs and submissions, produce regular reports and maintain information security and compliance standards across the programme.

Qualifications

• Experience using Microsoft Office applications.
• Experience working with Electronic Document Management Systems (EDMS).
• Previous document control or administrative experience within a project environment.
• Experience working in a customer-facing or stakeholder-focused role.
• Ability to manage multiple priorities and work effectively under pressure.
• Strong organisational skills with excellent attention to detail.

Responsibilities

• Own and maintain project document management systems, ensuring all information is accurately controlled and managed.
• Manage the receipt, registration, distribution and storage of project documentation and drawings.
• Upload, download, print, collate and distribute documents in accordance with client and project requirements.
• Ensure all documentation is correctly tracked, monitored and maintained throughout the project lifecycle.
• Support compliance with both internal procedures and external stakeholder requirements.
• Liaise with clients, contractors, suppliers and project teams to ensure effective document control processes are maintained.
• Support integration between company document management systems and external stakeholder platforms.
• Build positive working relationships with internal and external project stakeholders.
• Produce regular document control reports for project management teams.
• Monitor and report on drawing status, technical submissions, RFIs and related project documentation.
• Identify issues, trends and potential risks relating to document management activities.
• Support project teams by providing accurate and timely information when required.
• Provide professional administrative support to project teams.
• Assist with project documentation, meeting preparation and general coordination activities.
• Support efficient project delivery through organised and timely administration.
• Maintain the highest standards of confidentiality across all project information.
• Ensure documentation is stored securely and handled in line with company and project requirements.
• Comply with information security, quality, health and safety procedures at all times.

Skills

MS Office

Stakeholder communication

Organisational skills

Attention to detail

Customer-facing experience

Construction industry experience

Tools

EDMS

Job description

We're looking for a highly organised and proactive Document Controller to join our project delivery team. In this role, you'll play a vital part in ensuring project documentation is accurately controlled, managed and distributed throughout the lifecycle of major engineering and construction projects.

You will be responsible for maintaining document management systems, coordinating the flow of technical information, and ensuring all project documentation is processed in line with project, client and company requirements. Working closely with project teams, clients, contractors and supply chain partners, you'll help ensure that the right information reaches the right people at the right time.

If you have excellent attention to detail, enjoy working in a fast-paced environment, and thrive on bringing structure and control to complex projects, we'd love to hear from you.

Some of the key deliverables in this role will include:

Document Management

• Own and maintain project document management systems, ensuring all information is accurately controlled and managed.
• Manage the receipt, registration, distribution and storage of project documentation and drawings.
• Upload, download, print, collate and distribute documents in accordance with client and project requirements.
• Ensure all documentation is correctly tracked, monitored and maintained throughout the project lifecycle.
• Support compliance with both internal procedures and external stakeholder requirements.

Stakeholder Coordination

• Liaise with clients, contractors, suppliers and project teams to ensure effective document control processes are maintained.
• Support integration between company document management systems and external stakeholder platforms.
• Build positive working relationships with internal and external project stakeholders.

Reporting & Project Support

• Produce regular document control reports for project management teams.
• Monitor and report on drawing status, technical submissions, RFIs and related project documentation.
• Identify issues, trends and potential risks relating to document management activities.
• Support project teams by providing accurate and timely information when required.

Administration

• Provide professional administrative support to project teams.
• Assist with project documentation, meeting preparation and general coordination activities.
• Support efficient project delivery through organised and timely administration.

Information Security & Compliance

• Maintain the highest standards of confidentiality across all project information.
• Ensure documentation is stored securely and handled in line with company and project requirements.
• Comply with information security, quality, health and safety procedures at all times.

What we’re looking for:

• Experience using Microsoft Office applications.
• Experience working with Electronic Document Management Systems (EDMS).
• Previous document control or administrative experience within a project environment.
• Experience working in a customer-facing or stakeholder-focused role.
• Ability to manage multiple priorities and work effectively under pressure.
• Strong organisational skills with excellent attention to detail.
• Effective communication and relationship-building skills.
• GCSE English and Maths (Grade C/4 or above, or equivalent).
• Experience within the construction, engineering or infrastructure sectors.
• Knowledge of project documentation processes, including drawings, RFIs and technical submissions.
• Experience working on large-scale projects with multiple stakeholders.
• Understanding of quality assurance and information security requirements.

We're always evolving our benefits to ensure we're attracting and retaining great people. Some of what you can expect includes:

• Pension with a leading provider and up to 8% employer contribution
• 25 days holiday
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• Free 24/7 365 Employee Assistance Programme, including counselling and legal advice
• Flexible benefits including Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance and Cycle to Work schemes
• Personal development and training opportunities

At NG Bailey, we're committed to creating an inclusive environment where everyone can thrive. We welcome applications from individuals of all backgrounds and are dedicated to supporting diversity, equity and inclusion across our business.

Next Steps:

As a business, we’re on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.

We’ll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.

About Us:

We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.

Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies.

Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.