Document Controller

NG Bailey Engineering; Manchester; On-site; GBP 32,000 - 45,000; Full time

Benefits offered by this job

Pension up to 8%

25 days holiday

Private Medical Insurance

Employee Assistance Programme

Flexible benefits

Personal development & training

Job summary

NG Bailey Engineering is seeking a meticulous Document Controller in Manchester to join the project delivery team. You will control and distribute project documents, manage EDMS, and coordinate with clients, contractors and suppliers to ensure timely information flow.

The role requires strong organisational skills, attention to detail and experience with document management in a project environment. Hybrid working and a competitive benefits package are offered.

Qualifications

• Experience using Microsoft Office applications (Word/Excel/PowerPoint).
• Experience with Electronic Document Management Systems (EDMS).
• Document control or administrative experience on a project.
• Customer-facing or stakeholder-focused experience.
• Ability to manage multiple priorities and work under pressure.
• Strong organisational skills and attention to detail.
• Effective communication and relationship-building abilities.
• GCSE English and Maths at grade C/4 or above or equivalent.

Responsibilities

• Own and maintain project document management systems and ensure information is controlled.
• Coordinate receipt, registration, distribution and storage of documentation and drawings.
• Upload, download, print, collate and distribute documents per requirements.
• Track and monitor documentation throughout the project lifecycle.
• Support compliance with internal procedures and external stakeholder needs.
• Produce regular document control reports for project teams.

Skills

MS Office

EDMS

Document control

Stakeholder comms

Prioritisation

Attention to detail

Communication

GCSE English & Maths

Education

GCSE English & Maths

Job description

Document Controller

Location: Manchester
Permanent - Hybrid
Competitive + Flexible Benefits

Summary

We're looking for a highly organised and proactiveDocument Controllerto join our project delivery team. In this role, you'll play a vital part in ensuring project documentation is accurately controlled, managed and distributed throughout the lifecycle of major engineering and construction projects.

You will be responsible for maintaining document management systems, coordinating the flow of technical information, and ensuring all project documentation is processed in line with project, client and company requirements. Working closely with project teams, clients, contractors and supply chain partners, you'll help ensure that the right information reaches the right people at the right time.

If you have excellent attention to detail, enjoy working in a fast-paced environment, and thrive on bringing structure and control to complex projects, we'd love to hear from you.

What we're looking for

Document Management

• Own and maintain project document management systems, ensuring all information is accurately controlled and managed.
• Manage the receipt, registration, distribution and storage of project documentation and drawings.
• Upload, download, print, collate and distribute documents in accordance with client and project requirements.
• Ensure all documentation is correctly tracked, monitored and maintained throughout the project lifecycle.
• Support compliance with both internal procedures and external stakeholder requirements.

Stakeholder Coordination

• Liaise with clients, contractors, suppliers and project teams to ensure effective document control processes are maintained.
• Support integration between company document management systems and external stakeholder platforms.
• Build positive working relationships with internal and external project stakeholders.

Reporting & Project Support

• Produce regular document control reports for project management teams.
• Monitor and report on drawing status, technical submissions, RFIs and related project documentation.
• Identify issues, trends and potential risks relating to document management activities.
• Support project teams by providing accurate and timely information when required.

Administration

• Provide professional administrative support to project teams.
• Assist with project documentation, meeting preparation and general coordination activities.
• Support efficient project delivery through organised and timely administration.

Information Security & Compliance

• Maintain the highest standards of confidentiality across all project information.
• Ensure documentation is stored securely and handled in line with company and project requirements.
• Comply with information security, quality, health and safety procedures at all times.

Essential

• Experience using Microsoft Office applications.
• Experience working with Electronic Document Management Systems (EDMS).
• Previous document control or administrative experience within a project environment.
• Experience working in a customer-facing or stakeholder-focused role.
• Ability to manage multiple priorities and work effectively under pressure.
• Strong organisational skills with excellent attention to detail.
• Effective communication and relationship-building skills.
• GCSE English and Maths (Grade C/4 or above, or equivalent).

Desirable

• Experience within the construction, engineering or infrastructure sectors.
• Knowledge of project documentation processes, including drawings, RFIs and technical submissions.
• Experience working on large-scale projects with multiple stakeholders.
• Understanding of quality assurance and information security requirements.

Benefits

• Pension with a leading provider and up to 8% employer contribution
• 25 days holiday
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• Free 24/7 365 Employee Assistance Programme, including counselling and legal advice
• Flexible benefits including Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance and Cycle to Work schemes
• Personal development and training opportunities

At NG Bailey, we're committed to creating an inclusive environment where everyone can thrive. We welcome applications from individuals of all backgrounds and are dedicated to supporting diversity, equity and inclusion across our business.

About Us

We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.

Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies.

Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.