Document Controller - Construction

3D Personnel Ltd; Eastleigh; On-site; GBP 32,000 - 45,000; Full time

Benefits offered by this job

Permanent position

MOD/defence projects

Career progression

Competitive salary & benefits

Regional team environment

Job summary

3D Personnel Ltd, on behalf of a leading national contractor, is seeking a skilled Document Controller to join the Southampton / Eastleigh team. You will manage and control project documentation, oversee EDMS, and ensure accurate filing, version control and timely distribution across MOD, DfE and commercial projects.

The role requires BPSS/SC clearance eligibility, strong organisational skills, and experience with EDMS such as Asite or Aconex.

Qualifications

• Experience as a Document Controller in construction or infrastructure.
• Familiar with EDMS and document management procedures.
• Ability to work with multiple stakeholders and maintain records.

Responsibilities

• Manage, maintain and control all project documentation to procedures.
• Administer EDMS ensuring filing, revision control and distribution.
• Coordinate receipt, review and issue of drawings, specs and submissions.
• Maintain document registers, drawing schedules and trackers.
• Ensure access to latest approved documentation for teams and subcontractors.
• Monitor submissions and approvals and highlight delays.
• Support project managers with document control processes and reporting.
• Assist with quality records, handover docs and O&M manuals.
• Maintain confidentiality and access controls for sensitive MOD data.
• Ensure documentation meets contractual obligations and security protocols.

Skills

Document control

EDMS

Communication

Organisational skills

Attention to detail

Stakeholder liaison

Tools

Asite

Aconex

Viewpoint

Autodesk Construction Cloud

Excel

Word

Outlook

Job description

Document Controller - Construction / MOD Projects

Location: Southampton / Eastleigh, Hampshire
Salary: Competitive, dependent on experience
Employment: Permanent, Full-Time
Sector: Construction - Defence, Education & Commercial

The Opportunity

3D Personnel are recruiting on behalf of a leading national construction contractor operating throughout Hampshire and the wider South Coast.

Our client has a strong regional presence and an established portfolio of construction projects across the Ministry of Defence (MOD), Department for Education (DfE) and commercial sectors.

As part of their continued growth and ongoing delivery of high-profile MOD projects, they are looking to appoint an experienced Document Controller to join their Southampton / Eastleigh team.

The successful candidate will play an important role in maintaining accurate, secure and efficiently managed project documentation throughout the construction lifecycle, working closely with project managers, design teams, engineers and subcontractors.

This position offers an excellent opportunity to join a respected national contractor delivering technically challenging projects within a highly regulated environment.

Key Responsibilities

• Manage, maintain and control all project documentation in accordance with company procedures and client requirements.

• Administer electronic document management systems (EDMS), ensuring accurate filing, tracking, revision control and distribution of information.

• Coordinate the receipt, review, approval and issue of drawings, specifications, technical submissions and project correspondence.

• Maintain document registers, drawing schedules and associated trackers throughout the project lifecycle.

• Ensure project teams, consultants and subcontractors have access to the latest approved documentation.

• Monitor document submissions and approvals, highlighting outstanding information and potential delays.

• Support project managers, design managers and site teams with document control processes and reporting.

• Assist with the collation of quality assurance records, handover documentation and operation and maintenance manuals.

• Maintain strict confidentiality and appropriate access controls for sensitive MOD project information.

• Ensure all documentation is managed in accordance with contractual obligations, quality standards and project-specific security protocols.

Experience & Requirements

• Previous experience working as a Document Controller within the construction, engineering or infrastructure sectors.

• Experience working for a main contractor or on major construction projects would be highly advantageous.

• Strong understanding of construction documentation, drawing management and revision control procedures.

• Experience using electronic document management systems such as Asite, Aconex, Viewpoint, Autodesk Construction Cloud or similar.

• Good working knowledge of Microsoft Office, particularly Excel, Word and Outlook.

• Excellent organisational skills, accuracy and attention to detail.

• Ability to manage large volumes of documentation across multiple projects and stakeholders.

• Strong communication skills and the confidence to liaise with project teams, subcontractors and external consultants.

• Previous experience on MOD, defence, government or other security-sensitive construction projects would be advantageous.

Security Clearance Requirements

Due to the nature of the MOD projects, applicants must be eligible to successfully complete Baseline Personnel Security Standard (BPSS) checks and obtain Security Check (SC) clearance.

Applicants must be able to provide suitable evidence of identity, nationality, right to work in the UK and relevant employment history. British citizenship and a valid British passport would be advantageous, subject to the specific project's security requirements.

Existing BPSS screening or SC clearance would be beneficial, although applicants who are eligible to undergo the required vetting process will also be considered.

What's on Offer?

• Permanent position with a leading UK construction contractor.

• Opportunity to work on prestigious MOD and defence-sector construction projects.

• Long-term career stability within an established regional business.

• Competitive salary and benefits package.

• Professional development and career progression opportunities.

• A collaborative working environment supporting projects across Hampshire and the South Coast.