Administrator - Construction

3D Personnel Ltd; Eastleigh; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Permanent role

Career progression

Competitive salary

Regional team support

Job summary

3D Personnel Ltd seeks an Administrator to support MOD construction projects in the Southampton/Eastleigh area. The role covers project administration, filing, reports and procurement support within a defence-focused contractor.

You will liaise with project teams, suppliers and clients, ensuring security procedures are followed and documentation is up to date. BPSS/SC clearance is preferred where possible.

Qualifications

• Excellent organisational and communication skills.
• Ability to manage multiple priorities and deadlines.
• Strong IT skills with MS Office (Word, Excel, Outlook, Teams).

Responsibilities

• Provide comprehensive administrative support to project managers, site teams and senior management.
• Coordinate project correspondence, reports, meeting minutes and general documentation.
• Maintain accurate project records, databases, spreadsheets and filing systems.
• Assist with the preparation and distribution of project reports, presentations and contractual documentation.
• Coordinate meetings, appointments, diaries and internal communications.
• Support project teams with procurement administration, purchase orders and supplier correspondence.
• Assist with site administration, onboarding records, compliance documentation and project-related paperwork.
• Liaise professionally with subcontractors, suppliers, clients and internal departments.

Skills

Organisational skills

Communication skills

Attention to detail

Multi-tasking

Tools

Microsoft Office

Job description

Administrator - Construction / MOD Projects

Location: Southampton / Eastleigh, Hampshire
Salary: Competitive, dependent on experience
Employment: Permanent, Full-Time
Sector: Construction - Defence, Education & Commercial

The Opportunity

3D Personnel are recruiting on behalf of a leading national construction contractor with an established presence across Hampshire and the South Coast.

Our client delivers a diverse portfolio of construction projects across the Ministry of Defence (MOD), Department for Education (DfE) and commercial sectors, ranging from new-build developments to complex refurbishment and infrastructure projects.

Due to continued growth and an expanding portfolio of MOD projects, they are seeking an experienced Administrator to join their established team based in the Southampton / Eastleigh area.

This is an excellent opportunity for an organised, proactive and experienced Administrator to join a reputable construction business, supporting project teams delivering high-profile defence projects across the region.

Key Responsibilities

• Provide comprehensive administrative support to project managers, site teams and senior management.

• Coordinate project correspondence, reports, meeting minutes and general documentation.

• Maintain accurate project records, databases, spreadsheets and filing systems.

• Assist with the preparation and distribution of project reports, presentations and contractual documentation.

• Coordinate meetings, appointments, diaries and internal communications.

• Support project teams with procurement administration, purchase orders and supplier correspondence.

• Assist with site administration, onboarding records, compliance documentation and project-related paperwork.

• Liaise professionally with subcontractors, suppliers, clients and internal departments.

• Ensure all administrative processes comply with company procedures and project-specific security requirements.

Experience & Requirements

• Previous experience in an Administrator, Project Administrator or Site Administrator position.

• Experience within the construction, engineering, infrastructure or defence sectors would be advantageous.

• Excellent organisational skills with the ability to manage multiple priorities and deadlines.

• Strong IT skills, particularly Microsoft Office, including Word, Excel, Outlook and Teams.

• Excellent written and verbal communication skills.

• High attention to detail and the ability to handle confidential information professionally.

• A proactive and adaptable approach, with the ability to work independently and as part of a wider project team.

• Previous experience supporting MOD or other public-sector projects would be beneficial but is not essential.

Security Clearance Requirements

Due to the sensitive nature of the MOD projects, applicants must be eligible to successfully complete Baseline Personnel Security Standard (BPSS) checks and obtain Security Check (SC) clearance.

Applicants must be able to provide suitable evidence of identity, nationality, right to work in the UK and relevant employment history. British citizenship and a valid British passport would be advantageous, subject to the specific project's security requirements.

What's on Offer?

• Permanent employment with a leading national construction contractor.

• Opportunity to work on high-profile MOD and defence-sector projects.

• An established and supportive regional team.

• Long-term career development and progression opportunities.

• Competitive salary and company benefits package.

• Exposure to a varied portfolio of construction projects across the South Coast.