Document Controller

GS3 Recruitment Manchester; Chorley; On-site; GBP 26,000 - 38,000; Full time

Job summary

GS3 Recruitment Manchester is seeking an experienced Document Controller for a leading construction main contractor. You will manage and organize project documentation, ensuring accuracy and timely distribution to project teams on site and in office environments.

You will work closely with Project Managers, Site Managers and design teams, maintaining document control registers, revision history and archiving procedures across multiple projects, while supporting internal audits and compliance.

Qualifications

• Previous experience as a Document Controller within the construction industry.
• Experience working for a main contractor is preferred.
• Strong understanding of document control processes and revision control.
• Proficient with MS Office and project documentation standards.

Responsibilities

• Manage and maintain project documentation, including drawings, specifications, technical submissions, schedules and reports.
• Set up and maintain document registers, project folders, distribution lists and electronic filing systems.
• Ensure all project information is correctly uploaded, issued, tracked and archived using the company's document management system.
• Maintain accurate revision control, ensuring project teams have access to the latest approved drawings and documentation.
• Coordinate the distribution of information between Project Managers, Site Managers, design teams, consultants and subcontractors.
• Maintain trackers for drawings, technical submissions, RFIs, approvals and outstanding project information.
• Monitor submission deadlines, follow up outstanding documentation and highlight potential delays to project teams.
• Support project meetings by preparing documentation, maintaining action logs and providing document status updates.
• Liaise with subcontractors and suppliers to ensure all required documentation is received and accurately recorded.
• Support internal audits and ensure documentation complies with company procedures and client requirements.

Skills

Organisational skills

Attention to detail

Communication skills

MS Office

Tools

Viewpoint

Aconex

Asite

Job description

We are currently recruiting for an experienced Document Controller to join a well-established construction main contractor.

The successful candidate will be responsible for managing, organising and maintaining project documentation, ensuring all information is accurate, up to date and distributed to the relevant teams throughout the construction process.

Working closely with Project Managers, Site Managers, Design Teams and subcontractors, you will play a key role in ensuring the smooth running of projects from initial stages through to completion.

Key Responsibilities

• Manage and maintain project documentation, including drawings, specifications, technical submissions, schedules and reports.
• Set up and maintain document registers, project folders, distribution lists and electronic filing systems.
• Ensure all project information is correctly uploaded, issued, tracked and archived using the company's document management system.
• Maintain accurate revision control, ensuring project teams have access to the latest approved drawings and documentation.
• Coordinate the distribution of information between Project Managers, Site Managers, design teams, consultants and subcontractors.
• Maintain trackers for drawings, technical submissions, RFIs, approvals and outstanding project information.
• Monitor submission deadlines, follow up outstanding documentation and highlight potential delays to project teams.
• Support project meetings by preparing documentation, maintaining action logs and providing document status updates.
• Liaise with subcontractors and suppliers to ensure all required documentation is received and accurately recorded.
• Support internal audits and ensure documentation complies with company procedures and client requirements.

Experience & Requirements

• Previous experience working as a Document Controller within the construction industry.
• Experience working for a main contractor is preferred.
• Strong understanding of construction documentation, drawing registers, revision control and approval processes.
• Experience using document management systems such as Viewpoint, Aconex, Asite or similar.
• Strong organisational skills and excellent attention to detail.
• Confident using Microsoft Office, particularly Excel, Word and Outlook.
• Ability to manage documentation and deadlines across multiple projects.
• Good communication skills and the ability to work with both site-based and office-based teams.

We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.