Document Controller – 12-Month Fixed-Term Contract

Bimplus; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Hybrid working

12-month fixed-term contract

Possibility of extension

Competitive salary

Career development opportunities

Job summary

CDP Ltd in London is seeking an experienced Document Controller for an initial 12-month fixed-term contract with hybrid working. You will manage project documentation, ensure accuracy and version control, and support reporting and audits across multiple projects.

You will collaborate with project teams, consultants and contractors to maintain robust information management and ensure timely information flow. The role offers career development within a dynamic consultancy environment.

Qualifications

• Experience as Document Controller or similar role.
• Experience with document-management platforms such as SharePoint, Aconex, Viewpoint, Asite, ProjectWise.
• Excellent organisational skills and attention to detail.
• Proficiency in Microsoft Office, particularly Excel.

Responsibilities

• Document Control and Information Management across projects.
• Reporting and administration of project information.
• Stakeholder coordination and document distribution.
• Maintain document registers, trackers and project databases.
• Monitor workflows and chase outstanding information.
• Ensure timely dissemination of information to stakeholders.
• Record meeting minutes and document-related actions.
• Assist with project audits and regulatory compliance.

Skills

Document control

Organisational skills

Attention to detail

Communication

Stakeholder management

Tools

SharePoint

Aconex

Viewpoint

Asite

ProjectWise

Excel

Job description

CDP Ltd

London

Contract Management & Procurement Consultancy

CDP Ltd

London | Full-Time | Hybrid Working Available

12-Month Fixed-Term Contract | Possibility of Extension

Are you an experienced Document Controller looking to join a growing and dynamic team working across a diverse range of projects?

We are seeking a highly organised and detail-focused Document Controller for an initial 12-month fixed-term contract. You will manage project documentation, information flow and reporting processes across multiple projects. There may be an opportunity for the contract to be extended beyond the initial term.

The Role

As a Document Controller, you will manage project documentation within digital document management systems, ensuring information is correctly stored, tracked and issued to project stakeholders.

Working closely with project teams, consultants and contractors, you will play a key role in maintaining document control procedures and ensuring project information remains accurate, accessible and up to date.

Key Responsibilities

Document Control and Information Management

• Manage and maintain project documentation and records.


• Upload, distribute and track documents through digital document management systems.


• Ensure documentation is correctly named, version-controlled and stored in line with company procedures.


• Maintain document registers, trackers and project databases.


• Monitor document workflows and chase outstanding information where required.


• Ensure information is issued to relevant stakeholders accurately and on time.

Reporting and Administration

• Support project teams with document reporting and status updates.


• Maintain project dashboards and information trackers.


• Record meeting minutes, actions and document-related updates.


• Assist with project audits and compliance requirements.


• Maintain accurate records and document histories.

Stakeholder Coordination

• Liaise with internal teams, consultants, contractors and external stakeholders regarding project documentation.


• Support consistency in document control procedures across multiple projects.


• Assist project teams with information-management queries and system usage.


• Escalate document-control issues and missing information when necessary.

About You

The ideal candidate will have:

• Previous experience as a Document Controller, Project Administrator, Information Coordinator or in a similar role.


• Experience using document-management platforms such as SharePoint, Aconex, Viewpoint, Asite, ProjectWise or similar.


• A strong understanding of document-control processes and procedures.


• Excellent organisational skills and strong attention to detail.


• Proficiency in Microsoft Office, particularly Excel.


• Strong communication and stakeholder-management skills.


• The ability to prioritise workloads and manage multiple deadlines.

What’s on Offer?

• Initial 12-month fixed-term contract with the possibility of extension.


• Competitive salary and benefits package.


• Hybrid working arrangements.


• Excellent career-development opportunities.


• Supportive and collaborative team environment.


• Opportunity to work on exciting projects across multiple sectors.

If you’re a proactive Document Controller looking for your next opportunity, we’d love to hear from you