Document Controller

Belectric Inc.; Swindon, Exeter; On-site; GBP 40,000 - 60,000; Full time

Benefits offered by this job

Company bonus scheme

Employer-matched pension contributions

Full private health cover

Life insurance cover x 4 annual salary

Employee benefit scheme

Job summary

Belectric Inc. is seeking a Document Management Specialist to support large scale solar PV and BESS projects in Swindon, England. The role includes implementing project documentation, managing DMS, and interfacing with project teams and clients. The ideal candidate will have strong communication skills, experience with document management systems, and an understanding of engineering and construction processes. Benefits include a hybrid working model, a company bonus scheme, and full health cover.

Qualifications

• Exceptional process-oriented thinking.
• Excellent communication skills.
• Assertive team player.
• Fluent in English.
• Experience using DMS platforms.
• MS Office experience (Word, Excel, Outlook etc).
• Experience with IEC 62446 and IEC 61355.
• Understanding of engineering, procurement, or construction.

Responsibilities

• Implement project documentation according to international norms.
• Interface between project teams and branch offices on document management.
• Administer tasks for DMS platforms.
• Review contracts regarding document management deliverables.
• Prepare and align the Clients Document List for projects.
• Be responsible for project documentation and correspondence.
• Keep documents up-to-date via DMS.
• Create and control document approval workflows.
• Provide construction and final as-built documents.
• Act as central contact for document management topics.

Skills

Process-oriented thinking

Communication skills

Team player

Fluent in English

Experience using DMS

MS Office (Word, Excel, Outlook)

Experience with IEC 62446

Understanding of engineering, procurement, or construction

Job description

Your Tasks

• Implementation of project documentation according to international norms and standards
• Interface between the project teams and support for branch offices regarding document management topics
• Administrative tasks for DMS (Document Management System) platforms
• Contract review and negotiations regarding document management project deliverables
• Preparation and alignment of the Clients Document List (CDL) for new projects in cooperation with the project manager, project teams, subcontractors and clients
• Responsible for the project documentation and correspondence. Provide all contractually obligated documents for the client based on the CDL
• Provide project documents via. the DMS and keep all documents up-to-date including administration of the user accounts
• Creation and control of the workflows for the document approval process
• Provide IFC (Issued for construction) and the final as-built documents for the finalization of the project documentation towards the client
• Central contact for all document management related topics on a project basis (internal and external)

Your profile

You will provide document management services and oversight to concurrent large scale solar PV and BESS projects working with interdisciplinary project team.

• Demonstrates exceptional process-oriented thinking
• Excellent communication skills
• Assertive team player
• Fluent in English
• Experience using DMS (Document Management System) platforms.
• MS Office experience (Word, Excel, Outlook etc)
• Experience with IEC 62446 and IEC 61355
• Understanding of engineering, procurement or construction

What we offer

• Hybrid - Preferred option – successful candidate to be based within commutable distance to Swindon Head Office – to work 3 days in the office, 2 days at home per week
• Would consider – successful candidate to be based within commutable distance to Exeter for regular catch ups with local team members
• Eligible to participate in company bonus scheme - KPI & performance related
• Private company pension scheme - employer matched contributions up to 6%
• Full private health cover for you – family members can be included for an additional fee
• Life insurance cover x 4 annual salary
• Perkbox account – employee benefit scheme