Document Controller

VVB Engineering; Birmingham; On-site; GBP 30,000 - 45,000; Full time

Benefits offered by this job

Private Medical Insurance

Pension Scheme

25 days holiday + bank holidays

Training and Development Opportunities

Access to Perkbox

Job summary

VVB Engineering is looking for a Document Control professional in Birmingham to manage project documents and provide administrative support. You'll ensure documentation is up-to-date and assist project personnel with document-related queries.

We offer competitive salaries, yearly appraisals, and benefits such as life assurance, private medical insurance, and generous holiday entitlements, alongside training and development opportunities.

Qualifications

• Experience in Document Control and familiarity with various Document Management Systems.
• Commitment to work within the construction environment.

Responsibilities

• Review and number project documents before submission to Client.
• Maintain Document Control register and track project documents.
• Provide secretarial and administrative support to the Project Team.

Skills

Document Control experience

Experience with Document Management Systems

Communication skills

Organizational skills

Tools

SAP

Document Control Software

Job description

Key Responsibilities

• Reviewing and numbering with unique document reference and revision Project Documents before submission to Client.
• Uploading / Downloading project documents to client Document Control System.
• Uploading / Downloading documents to Asite VVB Document Control Management portal.
• Maintaining Document Control register, TQ and RFI register.
• Recording, checking and tracking all incoming and outgoing project documents.
• Ensuring appropriate personnel (including project personnel and subcontractors) are issued with up-to-date documentation.
• Placing requisitions on SAP.
• Reconcile Delivery Notes with purchase orders.
• Compiling site timesheets and reconciliation against clocking system to issue to accounts for payments.
• Single point for all Timesheet, time and attendance related queries.
• Regular updating of time and attendance using information from timesheet provided.
• Updating Staff Register, Training Matrix etc.
• Monitoring of Site Stationery.
• Photocopying, scanning, encapsulating documents.
• Monitor Site Holidays/Absence records and liaison with HR department.
• Updating & maintaining records of staff holidays, sickness and absence and other project records.
• Maintaining electronic records of all purchases, and maintaining the filing system for requisitions to enable easy location of information where necessary.
• Filing and archiving various paperwork.
• Typing (Letters, memos, e-mails, meeting minutes and reports etc.).
• Providing full secretarial and administrative support to Project Team.

Required Experience

• Have an experience in Document Control and different DMS (Document Management System).
• Desire and commitment to work within the construction environment.

What We Offer

• Competitive salaries and yearly appraisals.
• Travel expenses to locations outside of your contracted location.
• Perkbox giving you 24/7 access to perks, benefits, discounts and wellbeing tools.
• 3 x Life Assurance covered under the VVB Group Life Assurance scheme.
• Private Medical Insurance scheme, provided by BUPA, inclusive of an online private GP, plus health assessment.
• Pension Scheme (4% ER and 5% EE).
• 25 days holiday + bank holidays.
• Training and Development Opportunities.