Document Controller

NMS Recruit; London Borough of Enfield; On-site; GBP 35,000 - 40,000; Full time

Benefits offered by this job

Healthcare

Birthday half-day

Anniversary bonus £200

Job summary

NMS Recruit is seeking an organised and experienced Document Controller to join a growing roofing contractor. You will support multiple roofing and construction projects, ensuring all documentation is accurately controlled and distributed.

Reporting to Contracts and Project Managers, you will manage drawings, specifications, contracts and technical submissions, maintain document registers, and coordinate with teams, subcontractors and clients while upholding quality and safety records.

Qualifications

• Proven experience in document control or project administration within construction.
• Excellent organisational skills and meticulous attention to detail.
• Capable of managing multiple projects and tight deadlines.
• Strong communication and collaborative working style, both written and spoken.

Responsibilities

• Manage and maintain project documentation, drawings, specifications, contracts and technical submissions.
• Record, file and update documentation; maintain effective document control systems.
• Maintain document registers and ensure latest revisions are available to relevant teams.
• Coordinate the distribution of drawings, updates and technical information to internal teams, subcontractors and clients.
• Support Project Managers and Contracts Managers with day-to-day project administration.
• Prepare and collate O&M manuals, warranties and project handover documentation.
• Maintain RAMS, compliance records and subcontractor certifications.
• Monitor document approvals, submissions and deadlines, pro-actively following up on outstanding information.
• Liaise with clients, suppliers, subcontractors and internal teams to ensure accurate and timely communication.
• Assist with quality assurance records, project reporting and general administrative support.

Skills

Organisational skills

Attention to detail

Multitasking

Communication skills

Tools

Viewpoint For Project

SharePoint

Aconex

Job description

We have an exciting opportunity for an organised and experienced Document Controller to join a successful and growing roofing contractor.

This is a fantastic opportunity to become part of a busy team, playing a key role in supporting the successful delivery of multiple roofing and construction projects.

Working closely with Contracts Managers, Project Managers and site teams, you will take responsibility for ensuring all project documentation is accurately maintained, controlled and distributed, helping projects run smoothly from start to finish.

Key Responsibilities

• Manage and maintain project documentation, including drawings, specifications, contracts and technical submissions.
• Ensure all documentation is accurately recorded, filed and updated, maintaining effective document control systems.
• Maintain document registers and ensure the latest revisions are available to relevant teams.
• Coordinate the distribution of drawings, project updates and technical information to internal teams, subcontractors and clients.
• Support Project Managers and Contracts Managers with day-to-day project administration.
• Prepare and collate Operations & Maintenance (O&M) manuals, warranties and project handover documentation.
• Maintain health and safety documentation, including RAMS, compliance records and subcontractor certifications.
• Monitor document approvals, submissions and deadlines, pro-actively following up on outstanding information.
• Liaise with clients, suppliers, subcontractors and internal teams to ensure accurate and timely communication.
• Assist with quality assurance records, project reporting and general administrative support.

Candidate Requirements

• Previous experience in document control, project administration or a similar role, ideally within construction.
• Excellent organisational skills and strong attention to detail.
• The ability to manage multiple projects and competing deadlines.
• Strong IT skills, particularly Viewpoint For Project
• Experience using document management systems such as SharePoint, Aconex or Viewpoint would be advantageous.
• Excellent communication skills and a confident, professional approach.
• A proactive attitude, with the ability to work independently and as part of a team.

Experience within roofing, cladding, waterproofing or the wider construction industry would be particularly beneficial, although candidates with transferable document control experience are also encouraged to apply.

This is an excellent opportunity to join an established and growing business where you can make a real contribution to the successful delivery of projects. You will be joining a supportive team in a varied role that offers the opportunity to take ownership, develop your skills and become an integral part of the business.

Benefits

• Salary £35,00-£40,000 depending on experience
• 22 days holidays plus bank holidays and half a day for your birthday
• Healthcare
• £200 anniversary bonus