Document Controller

NMS Recruit Ltd; Bromborough; On-site; GBP 35,000 - 40,000; Full time

Benefits offered by this job

Healthcare

Anniversary bonus

Holidays

Job summary

NMS Recruit Ltd, recruiting for a busy roofing contractor in the United Kingdom, seeks a meticulous Document Controller to support multiple projects. The role focuses on maintaining and distributing project documentation to keep operations running smoothly from start to finish.

You will work with Contracts Managers and site teams to manage documentation, maintain registers, and assist with QA, RAMS and handover packs while ensuring proactive communications with clients and subcontractors.

Qualifications

• Previous experience in document control, project administration or a similar role, ideally within construction.
• Excellent organisational skills and strong attention to detail.
• The ability to manage multiple projects and deadlines.
• Strong IT skills, particularly Viewpoint For Project.
• Experience using document management systems such as SharePoint, Aconex or Viewpoint would be advantageous.
• Excellent communication skills and a confident, professional approach.
• A proactive attitude, with the ability to work independently and as part of a team.

Responsibilities

• Manage and maintain project documentation, including drawings, specifications, contracts and technical submissions.
• Ensure all documentation is accurately recorded, filed and updated, maintaining effective document control systems.
• Maintain document registers and ensure the latest revisions are available to relevant teams.
• Coordinate the distribution of drawings, project updates and technical information to internal teams, subcontractors and clients.
• Support Project Managers and Contracts Managers with day-to-day project administration.
• Prepare and collate Operations & Maintenance (O&M) manuals, warranties and project handover documentation.
• Maintain health and safety documentation, including RAMS, compliance records and subcontractor certifications.
• Monitor document approvals, submissions and deadlines, pro-actively following up on outstanding information.
• Liaise with clients, suppliers, subcontractors and internal teams to ensure accurate and timely communication.
• Assist with quality assurance records, project reporting and general administrative support.

Skills

Organisational skills

Attention to detail

Communication

Multitasking

Team collaboration

Tools

Viewpoint For Project

SharePoint

Aconex

Viewpoint

Job description

We have an exciting opportunity for an organised and experienced Document Controller to join a successful and growing roofing contractor.

This is a fantastic opportunity to become part of a busy team, playing a key role in supporting the successful delivery of multiple roofing and construction projects.

Working closely with Contracts Managers, Project Managers and site teams, you will take responsibility for ensuring all project documentation is accurately maintained, controlled and distributed, helping projects run smoothly from start to finish.

Key Responsibilities:

• Manage and maintain project documentation, including drawings, specifications, contracts and technical submissions.
• Ensure all documentation is accurately recorded, filed and updated, maintaining effective document control systems.
• Maintain document registers and ensure the latest revisions are available to relevant teams.
• Coordinate the distribution of drawings, project updates and technical information to internal teams, subcontractors and clients.
• Support Project Managers and Contracts Managers with day-to-day project administration.
• Prepare and collate Operations & Maintenance (O&M) manuals, warranties and project handover documentation.
• Maintain health and safety documentation, including RAMS, compliance records and subcontractor certifications.
• Monitor document approvals, submissions and deadlines, pro-actively following up on outstanding information.
• Liaise with clients, suppliers, subcontractors and internal teams to ensure accurate and timely communication.
• Assist with quality assurance records, project reporting and general administrative support.

We are looking for someone who thrives in a busy environment, enjoys working with detail and takes pride in keeping everything organised and running efficiently. The ideal candidate will have:

• Previous experience in document control, project administration or a similar role, ideally within construction.
• Excellent organisational skills and strong attention to detail.
• The ability to manage multiple projects and competing deadlines.
• Strong IT skills, particularly Viewpoint For Project
• Experience using document management systems such as SharePoint, Aconex or Viewpoint would be advantageous.
• Excellent communication skills and a confident, professional approach.
• A proactive attitude, with the ability to work independently and as part of a team.

Experience within roofing, cladding, waterproofing or the wider construction industry would be particularly beneficial, although candidates with transferable document control experience are also encouraged to apply.

This is an excellent opportunity to join an established and growing business where you can make a real contribution to the successful delivery of projects. You will be joining a supportive team in a varied role that offers the opportunity to take ownership, develop your skills and become an integral part of the business.

Salary £35,00-£40,000 depending on experience

• 22 days holidays plus bank holidays and half a day for your birthday
• Healthcare
• £200 anniversary bonus