Document Controller

John Paul Construction Limited; Newport; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Equal opportunity employer

Job summary

John Paul Construction Limited in Newport is seeking a dedicated Document Controller to manage project documentation, ensure Procore workflows align with digital delivery procedures, and support design coordination across projects.

You will maintain efficient document control systems, apply correct naming conventions, track versions, and collaborate with design, commercial, and site teams to guarantee accurate, accessible records and timely responses to queries.

Qualifications

• Proven experience in document control within the construction industry.
• Experience using Procore or other document control software.
• Strong organisational and multitasking abilities.

Responsibilities

• Manage Procore for the lifecycle of the project in line with digital project delivery procedures (as per HTML).
• Liaise with Procore Committee and Support team to review system adoption and compliance (as per HTML).
• Assist Design Co-ordinator in managing workflow for creation, distribution, and maintenance of project documents (drawings, specs, contracts, correspondence).
• Implement and maintain an efficient document control system to ensure accurate, up-to-date records.
• Monitor and enforce naming conventions according to the project Communication Protocol.
• Collaborate with various departments to ensure seamless flow of information and documentation.
• Manage document versioning to prevent errors and discrepancies in project documentation.
• Address queries related to document management and foster compliance and efficiency.
• Assist Design Co-ordinator in ensuring client information requirements are clear and delivered.

Skills

Procore

Organisation

Multitasking

Tools

Procore (DCS)

Job description

At John Paul Construction we believe every project is an opportunity to improve on what's gone before. To foster that mindset, we hire the brightest and best in the industry, encourage a collaborative approach, and embrace innovative thinking and new technology.

We are committed to providing a supportive environment where our people can nurture their skills and provide meaningful opportunities for growth.

Due to continued expansion, we require a Document Controller for our projects based in Newport.

Key Responsibilities

• Manage Procore for the lifecycle of the project in line with digital project delivery procedures
• Liaise with Procore Committee and Support team frequently to review system adoption and compliance
• Assist Design Co-ordinator in managing the workflow for the creation, distribution, and maintenance of project documents, including drawings, specifications, contracts, and correspondence
• Implement and maintain an efficient document control system to ensure accurate and up-to-date records
• Monitor and enforce the use of correct naming convention according to the project Communication Protocol
• Collaborate with various departments to ensure seamless flow of information and documentation
• Manage document versioning to prevent errors and discrepancies in project documentation
• Address queries and concerns related to document management, fostering a culture of compliance and efficiency
• Assist Design Co-ordinator in ensuring client information requirements are clear to the team and are delivered by the team i.e., what information is to be delivered, when and by whom

Requirements

• Proven experience in document control within the construction industry, demonstrating a strong understanding of construction processes and documentation requirements
• Experience of using Document Control Software - Procore but not essential
• Strong organisational and multitasking abilities to manage a high volume of documents and tasks simultaneously

Benefits

We are proud to be an equal opportunity employer. We believe in fostering a work environment where all individuals are treated with dignity and respect, and are given the opportunity to reach their full potential.