Document Controller

ScaleX™ Talent Solutions; Maghera; On-site; GBP 26,000 - 38,000; Full time

Job summary

ScaleX Talent Solutions represents Specialist Group in Maghera for a Document Controller role focused on managing project documentation and ensuring accuracy and timely distribution.

You will coordinate with design, procurement and site teams, maintain registers and revision histories, upload and distribute documents, and support handover packs as the business scales.

Qualifications

• Strong organisational and administrative skills.
• Excellent attention to detail.
• The ability to manage multiple priorities and deadlines.
• Confidence communicating with people across different departments.
• A proactive approach to chasing and coordinating information.
• The ability to work independently and take ownership of your area.

Responsibilities

• Manage receipt, issue, tracking and filing of drawings, specifications and technical documentation.
• Maintain document registers and revision histories.
• Ensure teams are working from the most up-to-date information.
• Upload and distribute documentation through project/document management systems.
• Coordinate information between internal teams, clients, consultants and subcontractors.
• Track outstanding drawings, approvals, RFIs and technical submissions.
• Follow up proactively where information or approvals are outstanding.
• Maintain accurate and structured electronic project files.
• Support the preparation of handover packs, O&M manuals and project close-out documentation.
• Help improve document control processes as the business scales.

Skills

Organisational skills

Attention to detail

Time management

Interdepartmental communication

Proactive information chasing

Independent ownership

Job description

ScaleX Talent Solutions is representing Specialist Group in the appointment of a new Document Controller to join its growing team in Maghera.

Specialist Group is a successful and ambitious business delivering complex specialist joinery, fit-out, glass, metal and associated projects across the UK and Ireland. As the business continues to grow, the volume and complexity of project information is increasing — and strong document control is becoming an increasingly important part of how projects are delivered effectively.

This role will sit at the centre of that process, working closely with Project, Design, Commercial, Procurement and Site teams to make sure drawings, specifications, technical information and project documentation are accurate, controlled and getting to the right people at the right time.

The Role

You will take ownership of the day-to-day control and coordination of project documentation across a number of live projects.

Typical responsibilities will include:

• Managing the receipt, issue, tracking and filing of drawings, specifications and technical documentation
• Maintaining document registers and revision histories
• Ensuring teams are working from the most up-to-date and approved information
• Uploading and distributing documentation through relevant project and document management systems
• Coordinating information between internal teams, clients, consultants and subcontractors
• Tracking outstanding drawings, approvals, RFIs and technical submissions
• Following up proactively where information or approvals are outstanding
• Maintaining accurate and structured electronic project files
• Supporting the preparation of handover packs, O&M manuals and project close-out documentation
• Helping improve document control processes as the business continues to scale

What We’re Looking For

This role will suit someone who is highly organised, naturally detail-focused and enjoys bringing structure to a busy project environment.

You should have:

• Strong organisational and administrative skills
• Excellent attention to detail
• The ability to manage multiple priorities and deadlines
• Confidence communicating with people across different departments
• A proactive approach to chasing and coordinating information
• The ability to work independently and take ownership of your area

Previous experience within construction, fit-out, engineering, manufacturing, architecture or another project-led environment would be particularly relevant.