Document Controller

Egis; London; On-site; GBP 80,000 - 100,000; Full time

Job summary

An established industry player is seeking a meticulous Document Controller to manage project documentation for a prestigious infrastructure project. In this pivotal role, you will ensure the organization and compliance of critical documents, facilitating seamless collaboration among teams and stakeholders. Your expertise in document management systems will be essential in maintaining an efficient filing system and supporting various departments. Join a forward-thinking company that values diversity and inclusion, where your contributions will be recognized and respected. This is a fantastic opportunity to enhance your career in a dynamic environment while playing a key role in a landmark project.

Qualifications

• Experience in Document Control with knowledge of EDMS systems.
• Proficient in Microsoft Office Suite with strong communication skills.

Responsibilities

• Manage project documentation, ensuring accuracy and compliance.
• Conduct quality checks and maintain an updated Document Control register.
• Coordinate with departments to support documentation needs.

Skills

Document Control

EDMS systems

Microsoft Office Suite

Time Management

Attention to Detail

Communication Skills

Education

Qualifications in Information Management

Administration

Tools

ALIM

Asite

SharePoint

Job description

Company Description

The Anthro joint venture between Egis and VVB Engineering will provide comprehensive turn-key services for London’s state-of-the-art HS2 gateway station at Old Oak Common. We have been awarded a multi-year contract to deliver MEPHFC (Mechanical, Electrical Public Health, Fire and Communications) systems works.

Job Description

As a Document Controller, you will play a key role in supporting the smooth flow and organisation of project documentation. Working closely with the Document Controller Manager and design team, you will handle all aspects of documentation— registration, receipt, distribution, and issue. Your work will ensure the accuracy and compliance of all project documents, creating a well-maintained and accessible project filing system. You will oversee the organisation, quality checking, and distribution of critical project files to ensure the team’s access to updated information and maintain efficient document control.

You will be based in our office in Acton, London 3 days a week.

Key Responsibilities:

• Review, number, and submit project documents with unique references and revisions before submission to the client
• Upload and download project documents to both client EDMS and Asite systems
• Maintain an updated Document Control register
• Track all incoming and outgoing project documents, ensuring all team members and subcontractors receive the latest versions
• Conduct quality checks on documents before filing and distribution to ensure compliance
• Organise the project filing system and manage digital archiving processes
• Coordinate with various departments, including HS2 and external consultants, to support documentation needs
• Provide administrative support to project and technical teams
• Follow document procedures across digital platforms such as Microsoft Office, Asite, and ALIM
• Act as the subject matter expert in document management, offering training and promoting best practices
• Administer company and client EDMS systems, managing user permissions, creating new users, and deactivating users as needed
• Support upcoming stages by creating and maintaining workflows

Qualifications

Essential:

• Previous experience in Document Control with strong knowledge of EDMS systems (e.g., ALIM, Asite, SharePoint)
• Proficiency in Microsoft Office Suite
• Excellent time management, prioritisation, and troubleshooting abilities
• Strong attention to detail, quality focus, and methodical working style
• Adaptability in a dynamic environment with a proactive, ‘can-do’ attitude
• Effective communicator with strong interpersonal and customer service skills
• Qualifications in Information Management, Administration, or equivalent experience

Additional Information

Diversity & Inclusion:

We are an Equal Opportunities employer and we strive to build a workforce that truly reflects the communities we represent. We welcome candidates from all backgrounds, regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background, and any other protected characteristic. If you decide to apply for an opportunity with us, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and every one’s contribution as this builds our culture and means that if you work with us, you will be included, listened to, and respected.

Seniority level

Not Applicable

Employment type

Full-time

Job function

Civil Engineering