Document Controller

Fawkes & Reece London; London; On-site; GBP 80,000 - 100,000; Full time

Job summary

An established industry player is seeking a meticulous Document Controller to join their dynamic team in Central London. This role involves managing the document management process, ensuring compliance with quality standards, and supporting the pre-construction department with tender documentation. You will play a crucial role in maintaining accurate records, coordinating approvals, and providing training on document management systems. If you have experience with Aconex and a passion for ensuring project success through effective documentation, this is the perfect opportunity for you to make a significant impact in a collaborative environment.

Qualifications

• Essential experience with Aconex and main contractor projects.
• Strong understanding of document management processes.

Responsibilities

• Assist in the collation and review of tender documentation.
• Manage the document management process for the project.
• Ensure timely reports are provided to the Project Manager.

Skills

Aconex

Document Management

Tender Documentation

Quality Standards

Tools

EDMS

Viewpoint For Projects

Job description

Document Controller Role

Type: Permanent - full-time

Location: 5 days onsite in Central London

Experience: Aconex & Main Contractor experience is essential

Main Duties:

Pre-Construction

1. Assist with the collation and review of all incoming tender documentation ensuring accurate records are maintained throughout the tender process.
2. Assist in the production of tender launch documents as required.
3. Assist the pre-construction department in collating relevant information regarding tender submissions.
4. Assist with the preparation of documents for tendering purposes.
5. Assist in the collation, dissemination and recording of tender queries and responses.

Document Control

1. Assisting with the implementation of the document management process (EDMS, email, paper etc.) for the project.
2. Uploading / downloading relevant information to the EDMS.
3. Control of the internal and external documentation as required utilising the EDMS.
4. Ensuring all documents are carried through the correct review and approval processes.
5. Ensuring Project team adherence to system, Protocols and Quality standards.
6. Ensure timely reports are provided to the Project Manager highlighting any changes/overdue approvals which could hinder progress on the project.
7. Ensure the hard copy drawings, files, etc. are constantly updated with the latest revisions / information and are kept in good order.
8. Overview of approvals and RFIs on the project, ensuring these are appropriately raised and closed out in a timely manner.
9. Co-ordinating the sample/technical submittal/benchmark approval processes and keeping the relevant trackers updated.
10. Assist in the production and issuing of the Change Notification Register, EAI Registers, RFI registers.
11. Updating of various schedules/trackers to assist with project delivery.
12. Collate, review and issue Project Reports as required in a timely manner including relevant appendices.
13. Complete ad hoc Audits on each Project.
14. Provide Viewpoint For Projects inductions and ongoing training to the internal and external members of the project teams.
15. Manage/assist with each project setup as necessary.

Handover/ Accreditation

1. Manage the process of collating all trade O&M manuals and ensuring the approval/commenting process for this is carried out in line with programme dates.
2. Assist in the production (as required) of the Project H&S File including O&M Manuals and As Built Drawings.
3. Assist in the development of the completion and handover information (key schedules, registers).
4. Assist in the collation of all QHSE information as required by the Project, Division or Group QHSE Manager.

If you are interested & have the required skills, then please reach out to Paige Camies today!