Document Controller

Groupe Legendre; Greater London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

Legendre UK is seeking a detail‑driven Document Controller to own and optimise our data environment. You will manage the Common Data Environment (CDE) across London and Jersey and champion Viewpoint usage across projects.

You will report to the Senior Design Manager and support contract negotiations with the design management team while visiting sites and ensuring data quality, access control, and timely approvals.

Qualifications

• Experience managing a Common Data Environment (CDE) for multiple projects.
• Proficiency with SharePoint, Viewpoint and Procore.
• Ability to create standard project data structures and usage rules.
• Strong training and user support skills.
• Willingness to visit sites in London and Jersey.

Responsibilities

• Manage the company’s CDE across projects (Viewpoint, SharePoint, Procore).
• Oversee Viewpoint licences, renewals and payments.
• Review current use of Viewpoint and identify improvements.
• Develop consistent project data structure and guidelines.
• Define usage standards for internal teams, consultants and subcontractors.
• Create access matrices; archive data at project close-out.
• Provide training and daily support to users.
• Manage uploads, workflows and notifications for project data.
• Resolve technical/workflow issues in document control.
• Visit construction sites to support Design and Site teams.

Skills

Document control

CDE management

Training

Data archiving

Stakeholder comms

Tools

SharePoint

Viewpoint

Procore

Job description

Are you a detail-driven Document Controller looking to take ownership of a growing business’s data environment?

We are seeking a skilled and motivated Document Controller to join our expanding Legendre UK team, managing our document systems across London and Jersey.

As Document Controller, you will report to the Senior Design Manager and be responsible for managing Legendre UK’s Common Data Environment (CDE), including platforms such as SharePoint, Viewpoint, Procore and others.
Based at our head office in Chancery Lane, you will also visit our five active construction sites across London and Jersey, with further projects planned as our portfolio expands. You will champion the use of Viewpoint across the business, act as the main point of contact for document control, and support contract negotiations with the Senior Design Management team.

Your main tasks:

• Manage and maintain the company’s Common Data Environment (Viewpoint, SharePoint, Procore and others).
• Oversee the Viewpoint enterprise licence, renewals and payments.
• Review current use of Viewpoint across projects and identify opportunities for improvement.
• Develop a consistent strategy and standard structure for future projects.
• Define and implement clear usage standards for internal teams, consultants and subcontractors.
• Create user access matrices and ensure data is correctly structured and archived at project close-out.
• Provide training and daily support to internal teams, consultants and subcontractors.
• Manage document uploads, workflows and notifications to ensure up-to-date project information.
• Resolve any technical or workflow issues related to document control.
• Visit project sites regularly to support the Design and Site Management teams.