Document Controller

Legendre-Construction; Greater London; On-site; GBP 38,000 - 60,000; Full time

Job summary

Legendre UK is seeking a meticulous Document Controller toown the data environment, including CDE platforms such as SharePoint, Viewpoint and Procore. You will report to the Senior Design Manager and support contract negotiations while visiting sites across London and Jersey.

You will champion Viewpoint usage, manage licences, and create robust data structures for current and future projects, ensuring timely training and support for teams and subcontractors.

Qualifications

• Excellent data organisation and governance skills.
• Ability to establish and enforce document control standards across multiple platforms.
• Strong training and support capabilities for internal teams and external consultants.

Responsibilities

• Manage and maintain the company’s Common Data Environment (CDE) across SharePoint, Viewpoint, Procore and others.
• Oversee the Viewpoint enterprise licence, renewals and payments.
• Review current Viewpoint usage and identify improvements for projects.
• Develop a consistent strategy and standard structure for future projects.
• Define usage standards for internal teams, consultants and subcontractors.
• Create user access matrices and ensure proper data archiving at project close-out.
• Provide training and daily support to internal teams and subcontractors.
• Manage document uploads, workflows and notifications to keep project information up to date.
• Resolve any technical or workflow issues related to document control.
• Visit project sites regularly to support Design and Site Management teams.

Skills

Data management

Document control

Training

Tools

SharePoint

Viewpoint

Procore

Job description

Are you a detail-driven Document Controller looking to take ownership of a growing business’s data environment?

We are seeking a skilled and motivated Document Controller to join our expanding Legendre UK team, managing our document systems across London and Jersey.

As Document Controller, you will report to the Senior Design Manager and be responsible for managing Legendre UK’s Common Data Environment (CDE), including platforms such as SharePoint, Viewpoint, Procore and others.
Based at our head office in Chancery Lane, you will also visit our five active construction sites across London and Jersey, with further projects planned as our portfolio expands. You will champion the use of Viewpoint across the business, act as the main point of contact for document control, and support contract negotiations with the Senior Design Management team.

Your main tasks:

• Manage and maintain the company’s Common Data Environment (Viewpoint, SharePoint, Procore and others).
• Oversee the Viewpoint enterprise licence, renewals and payments.
• Review current use of Viewpoint across projects and identify opportunities for improvement.
• Develop a consistent strategy and standard structure for future projects.
• Define and implement clear usage standards for internal teams, consultants and subcontractors.
• Create user access matrices and ensure data is correctly structured and archived at project close-out.
• Provide training and daily support to internal teams, consultants and subcontractors.
• Manage document uploads, workflows and notifications to ensure up-to-date project information.
• Resolve any technical or workflow issues related to document control.
• Visit project sites regularly to support the Design and Site Management teams.