Document Controller

O'Neill; Fareham; On-site; GBP 30,000 - 45,000; Full time

Job summary

O'Neill is seeking a competent Document Controller to oversee project documentation across EDMS platforms such as 4Projects and Aconex. You will coordinate submissions, reviews, and approvals with subcontractors and internal teams, ensuring version control and timely delivery.

In a fast-paced major project, you will manage workflows, maintain compliance with project protocols and contractual obligations, and support programme delivery through accurate record keeping and proactive action chasing.

Qualifications

• 5+ years of experience working with main contractors or developers in live environments.
• Experience using multiple EDMS platforms (e.g., 4Projects, Aconex) and coordinating with subcontractors.
• Ability to manage document submissions, reviews, and approvals in line with project requirements.
• Maintain version control and ensure compliance with project protocols and company standards.

Responsibilities

• Control and coordinate project documentation across multiple EDMS platforms.
• Liaise with subcontractors, consultants, and internal teams to manage submissions, reviews, and approvals.
• Track document workflows and transmittals, proactively chasing outstanding actions to support programme delivery.
• Ensure document control processes comply with project protocols, contractual obligations, and company standards.

Skills

Attention to detail

Stakeholder coordination

Communication

Time management

Education

Relevant certification in document control or equivalent

Tools

EDMS (4Projects/Aconex)

Document control systems

Version control

Job description

Control and coordinate project documentation across multiple EDMS platforms (including 4projects, Aconex or similar), ensuring accuracy, version control, and timely issue.

• Liaise with subcontractors, consultants, and internal teams to manage document submissions, reviews, and approvals in line with project requirements.
• Track document workflows and transmittals, proactively chasing outstanding actions to support programme delivery.
• Ensure document control processes comply with project protocols, contractual obligations, and company standards.

Being a very busy major project, you will as Document Controller need to have experienced the high paced environment of a large project team.

Suitable candidates will have a minimum of 5 years' experience working with main contractors or developers in live environments, who also has experience of using multiple EDMS' and working closely with various subcontractors.

The project is at a critical stage of construction and you will have to call on your experience to step into this demanding environment.