Document Controller

Fawkes & Reece London; Essex; On-site; GBP 32,000 - 43,000; Full time

Job summary

Fawkes & Reece London is seeking a diligent Document Controller for 4 active projects, site-based in Loughton. You will manage and coordinate project information flow between internal teams, contractors, and subcontractors.

You will transition data from manual systems to 4 Projects/Viewpoint, maintain filing systems, update drawing registers, and ensure documents meet client and project requirements while supporting continuous improvement of document control processes.

Qualifications

• Must have previous experience as a Document Controller within construction or a related industry.
• Experience with 4 Projects/Viewpoint (EDMS management system).
• Ability to manage multiple tasks and prioritise workloads effectively.
• Experience with document management systems and project information platforms.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Strong problem-solving and decision-making abilities.

Responsibilities

• Manage and coordinate the flow of project information between internal teams, contractors and subcontractors.
• Transition all data from the manual system to 4P, working on RFIs, creating & managing drawings and running the technical submission process.
• Maintain accurate electronic filing systems across company databases and document management platforms.
• Oversee and update drawing registers, ensuring all project documentation is current and compliant.
• Review, amend, and format documentation to meet project and client requirements before distribution.
• Administer document control platform such as 4 Projects/Viewpoint.
• Ensure secure handling and distribution of project information in line with company procedures.
• Support the continuous improvement of document control processes and systems.

Skills

Document control

Time management

Microsoft Office

Prioritisation

Problem solving

Tools

4Projects/Viewpoint

Job description

Document Controller - 4 Projects/ Viewpoint

Full-time site based in Loughton

Need to have Construction industry experience

Essential Abilities, Duties and Responsibilities

Document Management & Control

• Manage and coordinate the flow of project information between internal teams, contractors, and subcontractors.
• Transition all data from the manual system to 4P, working on RFIs, creating & managing drawings and running the technical submission process
• Maintain accurate electronic filing systems across company databases and document management platforms.
• Oversee and update drawing registers, ensuring all project documentation is current and compliant.
• Review, amend, and format documentation to meet project and client requirements before distribution.
• Administer document control platform such as 4 Projects/ Viewpoint.
• Ensure secure handling and distribution of project information in line with company procedures.
• Support the continuous improvement of document control processes and systems.

Key Skills

• Previous experience in a Document Controller role within construction or a related industry.
• Need to have previous experience of using 4 Projects/ Viewpoint (EDMS management system).
• Ability to manage multiple tasks and prioritise workloads effectively.
• Experience working with document management systems and project information platforms.
• Proficient in Microsoft Office, including Word, Excel, and PowerPoint.
• Strong problem-solving and decision-making abilities.