Document Controller

Gülermak Renewables; City Of London; Hybrid; GBP 32,000 - 46,000; Full time

Benefits offered by this job

Hybrid working environment

Job summary

Gülermak Renewables is seeking a proactive Document Controller to help build and implement new document management processes across Solar PV and BESS projects. You will manage technical documents, drawings, contracts, and project records while ensuring latest revisions are controlled and distributed to teams and partners.

The role emphasizes system administration, cross‑team collaboration, and continuous improvement within a fast‑growing renewables business.

Qualifications

• 3+ years of experience in document control and project support.
• Strong organisational and time management skills.
• Excellent attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience using document management systems such as Aconex, SharePoint, Viewpoint, or ASITE.

Responsibilities

• Receive, register, classify, and track incoming and outgoing documentation.
• Maintain document control systems, filing structures, and registers.
• Ensure documents are securely stored and easily retrievable.
• Manage document numbering, revision control, and version tracking.
• Review documentation for completeness, accuracy, and compliance.
• Ensure all documents follow company standards and formatting requirements.
• Verify approvals, signatures, and document status prior to release.
• Distribute documentation to project teams, clients, contractors, and stakeholders.
• Liaise with engineers, project managers, procurement teams, and external partners.
• Monitor document submissions, approvals, and project deadlines.
• Maintain EDMS, update databases, trackers, logs, and registers.
• Produce reports on document status and project progress.
• Support implementation and continuous improvement of document control procedures.

Skills

Document control

Project support

Microsoft Office

Education

HNC/HND in Business Administration or related

Tools

Aconex

SharePoint

Viewpoint

ASITE

Job description

At Gülermak Renewables we are building the future of renewable energy — and we’re looking for a Document Controller who wants to help build that future with us.

As we continue expanding into the renewable energy sector, we are creating new systems, processes, and ways of working to support our growing portfolio of Solar PV and BESS projects.

This is more than a traditional Document Controller role. It is an opportunity to play a key part in shaping and implementing our document management processes from the ground up alongside of highly experienced Senior Document Controller. You will help establish efficient systems and procedures while ensuring that project documentation is organised, accurate, compliant, and accessible across all current project activities.

You will work closely with internal teams, clients, contractors, and suppliers to support the smooth flow of information throughout the project lifecycle. The role will involve managing technical documents, drawings, contracts, reports, and project records while ensuring that the latest revisions are properly controlled and distributed.

If you are proactive, detail-oriented, and excited by the opportunity to help build something new within a fast-growing renewable energy business, we would love to hear from you.

Your responsibilities will include, but are not limited to:

Document Management

• Receive, register, classify, and track incoming and outgoing documentation
• Maintain document control systems, filing structures, and registers
• Ensure documents are securely stored and easily retrievable
• Manage document numbering, revision control, and version tracking

Quality Control

• Review documentation for completeness, accuracy, and compliance
• Ensure all documents follow company standards and formatting requirements
• Verify approvals, signatures, and document status prior to release
• Prevent the use of outdated or incorrect documentation

Coordination & Communication

• Distribute documentation to project teams, clients, contractors, and stakeholders
• Liaise with engineers, project managers, procurement teams, and external partners
• Monitor document submissions, approvals, and project deadlines

System Administration

• Maintain electronic document management systems (EDMS)
• Update databases, trackers, logs, and registers
• Produce reports on document status and project progress
• Support the implementation and continuous improvement of document control procedures

What you’ll need:

• 3+ years of experience in document control and project support
• Strong organisational and time management skills
• Excellent attention to detail and accuracy
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook
• Experience using document management systems such as Aconex, SharePoint, Viewpoint, or ASITE

Highly Desirable

• Experience within construction, engineering, Solar PV, BESS, or renewable energy sectors
• Knowledge of ISO standards and quality management systems
• Understanding of technical drawings and project documentation
• HNC/HND qualification in Business Administration or a related discipline, or equivalent experience

Personal Attributes

• Reliable, proactive, and highly organised
• Able to work under pressure and manage competing deadlines
• Strong problem-solving and coordination skills
• Professional and discreet when handling confidential information
• Team-oriented, with the ability to work independently when required

Who we're:

Gülermak Renewables is the renewable energy investment arm of Gülermak, a leading international infrastructure contractor with a 68-year track record of delivering complex projects to the highest standards of quality, ethics and execution.

Headquartered in London, the renewables business operates as an independently managed platform, focused on the UK and Europe, with core investments in solar, onshore wind and battery energy storage, and a forward-looking view on technologies shaping the future energy system. With strong financial backing and deep infrastructure expertise, we build, own and operate renewable assets that deliver stable long-term cash flows. Our portfolio has reached c.650 MW to date, with clear ambition and strong momentum to scale materially in the near term.

This role represents an exceptional opportunity to join a high-performing, entrepreneurial team comprising talented professionals with deep experience across renewables and infrastructure. You will have meaningful responsibility across the business, in a culture that rewards ownership, performance and merit.

Why Join us:

• Opportunity to help shape and build processes within a growing renewable energy business
• Work on impactful Solar PV and BESS projects supporting the energy transition
• Join a collaborative and ambitious team in an exciting growth phase
• Hybrid working environment
• Supportive and dynamic workplace culture
• Professional development and career growth opportunities