Document Controller

United Infrastructure Ltd; Alness; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Meaningful projects

Flexible arrangements

Diversity and inclusion

Competitive salary

Flexible benefits package

Professional development

Global connections

Job summary

United Infrastructure Power T&D Ltd is seeking a Document Controller in Glasgow to manage project documents and archiving in line with procedures.

The role requires good IT literacy and effective communication with internal and external stakeholders. Previous document control experience is preferred.

Qualifications

• Minimum ISCED Level 3 (Secondary education).
• Proficient with MS Office applications.
• Experience with SharePoint/Documentum/ProjectWise or similar EDMS.
• Familiarity with Adobe software.
• Strong written and verbal communication skills.
• Ability to manage word processing, spreadsheets and database tasks.

Responsibilities

• Register, transmit and file project documents per standards.
• Ensure formats comply with client and company requirements.
• Archive project and corporate records (hard copy and electronic).
• Load documents into the EDMS and maintain filing structures.
• Distribute documents to clients and stakeholders promptly.
• Produce and maintain document control reports as needed.
• Support queries on document management systems.

Skills

MS Office

SharePoint

Documentum

ProjectWise

Adobe

Communication skills

Data handling

Education

ISCED Level 3

Tools

EDMS

Job description

United Infrastructure is a dynamic and rapidly expanding business, focused on delivering critical infrastructure projects, across the utility and social infrastructure sectors.

Our team of highly skilled and hardworking specialists deliver innovative solutions to the complex challenges our clients face.

Our company is split into two business areas:

Utility Infrastructure –

Our team of Utility Infrastructure specialists design, build and maintain critical water, energy (gas), power and telecoms infrastructure, for the UK’s largest network owners and operators.

Social Infrastructure -

Our team of Social Infrastructure specialists revitalise homes and communities by carrying out a wide range of work, from retrofit to refurbishment, and maintenance.

Equal Opportunities Statement - At United Infrastructure, we are committed to making every interaction a positive and inclusive experience. If there is anything we can do to support you, remove barriers, or make the process more accessible, please let us know - we want this to be the best possible experience for you.

United Infrastructure is a UK-based infrastructure services company delivering critical energy, power, water, telecoms and social infrastructure projects. Following the acquisition of Wood’s UK Transmission & Distribution business, United Infrastructure has strengthened its capabilities in power engineering, construction and asset optimisation, supporting grid resilience and the transition to a low-carbon energy system. The company partners with public and private clients to deliver safe, sustainable and future-ready infrastructure across the UK.

Job Description

Due to significant growth United Infrastructure Power T&D Ltd is looking to recruit for a Document Controller based in Glasgow Scotland. You will be responsible for collection, distribution, retention and archiving of documents through document management systems and work processes. The role ensures all technical documentation associated with the assigned project scope is registered, filed, transmitted, and archived in compliance with document management procedures. Previous experience within the role of Document Controller is preferred together with strong IT literacy and the ability to confidently communicate internal and external stakeholders.

Our Clients and Projects

Designing the future. Transforming the world.

As a leading provider of engineering and construction services to the UK transmission and distribution sector, we are at the forefront of net zero 2050, with a secured workstream for years to come. The successful candidate will have the opportunityto add value to our construction & commissioning site management team to support our growing workloadacross Cabling andto contribute to the increased network capacity required to deliver the UK government’s pathway to 2030 and the transition to net zero.

What we can offer

• Meaningful and interesting projects delivered to leaders of industry across emerging energy sectors

• Flexible working arrangements that balance client, team and individual needs offering hybrid and remote working where relevant

• Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice

• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market

• Flexible benefits package; inclusive of 34days annual leave (including public holidays), contributory pension scheme, private medical cover, 3x base salary life insurance; all of these and more that can be adapted to suit your own lifestyle

• Commitment to continued professional development; development plans that are tailored to your individual needs and interests

• Global connections; join experts around the world who are at the leading edge of our industry, shaping the standards of our profession

Typical responsibilities:

• Register and transmit internal, vendor and client documentation for the project.

• Check documentation to ensure that formats comply with company and client standards.

• Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records.

• Ensure all project documentation is imported into document management system and filed accordingly

• Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner

• Archiving and retrieval of historical documentation

• Assist and provide assistance to Wood personnel with respect to any document management system queries

• Quality check of all Documentation prior to issuing/transmitting to client

• Responsible for the handling of requests for new Document numbers/hard copy documentation

• Scanning, printing and copying of project documentation

• Process and record accurately all technical documentation in accordance with agreed procedures

• Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements

• Run document control reports (if available and required) from the applied company or project document control system.

• Ensure document management procedures satisfy project, client and regulatory requirements

• Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS)

• Monitor progress of in-house and Client reviews of technical data

• Contribute to compilation of final project dossiers, as built portfolios and archiving

• Establish a systematic and comprehensive Project Filing System

• Produce exception reports, comment overdue reports and any other reports for Project Management review

• Maintenance of the project’s document storage structure

Qualifications

What makes you remarkable?

At United Infrastructure Power T&D, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don’t match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

Qualifications:

• Minimum ISCED Level 3 (Secondary education)

Knowledge, skills, and experience:

• Knowledge of MS Office

• Knowledge of SharePoint/Documentum/ProjectWise or similar electronic document management system

• Knowledge of Adobe

• Communication skills - both written and verbal

• Skills in word processing, spreadsheets, database applications and electronic data management systems

Personal attributes:

• Excellent organisational skills and a logical and ordered approach

• Effective communication and interpersonal skills

• Strong team player

• Ability to work in a high - pressure environment, pay strict attention to detail and ensure the accuracy of the outputs

Join us at United Infrastructure and be part of our mission to deliver innovative and sustainable solutions to the complex infrastructure needs of the UK.