Document Controller

OXBO; Greater London; On-site; GBP 30,000 - 60,000; Full time

Job summary

An established industry player in renewable energy is seeking a Consultant to support their UK grid scale business. This role focuses on battery energy solutions and involves working within a dynamic team on project origination and delivery. You will be responsible for managing project documentation, supporting project managers, and ensuring compliance with ISO9001 standards. The ideal candidate will be highly organized, proactive, and have a strong understanding of document control and governance. Join this innovative firm and contribute to the growth of sustainable energy solutions while enhancing your career in a supportive environment.

Qualifications

• Experience in administrative roles with governance knowledge is essential.
• ISO9001 certification experience is highly valued.

Responsibilities

• Support project managers with document compilation and processing.
• Manage team actions and ensure filing standards are upheld.
• Assist with administrative tasks and external meeting attendance.

Skills

Document Control

Project Management Support

Data Analysis

Organizational Skills

Business Management Software Proficiency

Contracting and Invoicing Processes

Knowledge of Renewables

Education

Experience in Administrative Roles

Knowledge of ISO9001 Standards

Tools

Business/Task/File Management Software

Job description

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Consultant I OXBO I Cleantech I Solar I Wind I BESS I EPC I UK, US & Europe

Role Description:

OXBO are partnering with a significant international developer of renewable energy generation projects.

Supporting their UK grid scale business, the role will involve a focus on battery energy solutions, grid scale, as well as some potential for solar and other activities, such as EV infrastructure.

The person will work as part of a small dynamic team to help with the origination and delivery of projects in the energy sector, creating a robust document management system.

Responsibilities & Duties:

1. Compilation and processing of project and portfolio information to support the project managers in the delivery of their projects (reports/trackers/answering queries, etc.)
2. Oversight and management of team actions and portfolio progress trackers, including file management and data rooms – ensuring datasets are complete and filing standards are upheld.
3. Supporting project managers in collection, review and storage of project documents – design documents, as-builts etc., and tracking any documentation supplied as part of any contracts and/or agreements.
4. Liaison with consultants and suppliers to assist with the conduct of work (chasing and reviewing contracts, invoices, etc.)
5. Analyse data and compile reports for management and board review.
6. Support the office manager with the administrative tasks of the development team (eg. travel, other bookings, etc.)
7. Build and continually review processes associated with the role.
8. Attend external meetings, company or industry events as required.
9. Generally, support the development and delivery teams to ensure that the team’s, and the company’s, goals and objectives are met.

Key Skills & Qualifications:

1. Experience and knowledge of working for an ISO9001 certified business.
2. Understanding of industry best practices with regards to document control.
3. Experience in administrative roles, preferably with some experience of governance in respective areas.
4. Highly organised and able to manage multiple actions simultaneously.
5. Proficiency in business/task/file management software.
6. Positive attitude to getting involved in work and proactive in taking on tasks to support the team.
7. Familiar with contracting and invoicing processes.
8. Knowledge of renewables/UK energy system an advantage.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative and General Business

Industries

Administrative and Support Services and Services for Renewable Energy