Document Controller

Fawkes and Reece; City Of London; On-site; GBP 40,000 - 45,000; Full time

Job summary

An established industry player is seeking a detail-oriented Document Controller to join their pre-construction team. In this role, you will be responsible for managing tender documentation, implementing document management processes, and ensuring compliance with project protocols. This position offers a unique opportunity to contribute to significant construction projects while honing your skills in a dynamic environment. If you thrive in a fast-paced setting and have a passion for organization and detail, this role is perfect for you. Join a forward-thinking company that values your contributions and provides a platform for professional growth.

Qualifications

• Experience with Aconex and Main Contractor is essential.
• Familiarity with document management processes and tender documentation.

Responsibilities

• Assist with tender documentation and ensure records are maintained.
• Implement document management processes and control documentation.
• Manage handover processes and collate necessary manuals.

Skills

Aconex experience

Main Contractor experience

Document management

Tender documentation

Tools

EDMS

Viewpoint For Projects

Job description

Location: City of London
Salary: £40K- £45K per Year
Contract: Permanent
Type: Full Time

Reference: docconlondon_1744625310
Posted: April 14, 2025

Aconex & Main Contractor experience is essential.

Main Duties:

Pre-Construction

• Assist with the collation and review of all incoming tender documentation ensuring accurate records are maintained throughout the tender process.
• Assist in the production of tender launch documents as required.
• Assist the pre-construction department in collating relevant information regarding tender submissions.
• Assist with the preparation of documents for tendering purposes.
• Assist in the collation, dissemination and recording of tender queries and responses.

Document Control

• Assist with the implementation of the document management process (EDMS, email, paper etc.) for the project.
• Upload / download relevant information to the EDMS.
• Control of the internal and external documentation as required utilising the EDMS.
• Ensure all documents are carried through the correct review and approval processes.
• Ensure Project team adherence to system, protocols, and quality standards.
• Provide timely reports to the Project Manager highlighting any changes/overdue approvals which could hinder progress on the project.
• Ensure the hard copy drawings, files, etc. are constantly updated with the latest revisions/information and are kept in good order.
• Overview of approvals and RFIs on the project, ensuring these are appropriately raised and closed out in a timely manner.
• Coordinate the sample/technical submittal/benchmark approval processes and keep the relevant trackers updated.
• Assist in the production and issuing of the Change Notification Register, EAI Registers, RFI registers.
• Update various schedules/trackers to assist with project delivery.
• Collate, review and issue Project Reports as required in a timely manner including relevant appendices.
• Complete ad hoc audits on each project.
• Provide Viewpoint For Projects inductions and ongoing training to the internal and external members of the project teams.
• Manage/assist with each project setup as necessary.

Handover/Accreditation

• Manage the process of collating all trade O&M manuals and ensuring the approval/commenting process for this is carried out in line with programme dates.
• Assist in the production (as required) of the Project H&S File including O&M Manuals and As Built Drawings.
• Assist in the development of the completion and handover information (key schedules, registers).
• Assist in the collation of all QHSE information as required by the Project, Division or Group QHSE Manager.

If you are interested & have the required skills, please reach out to Paige Camies today!