Document Controller – London

TN United Kingdom; London; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading design company in London is seeking a Document Controller to manage document flow for exciting mega-projects. This full-time role requires strong organizational skills and experience in document management software. Join a dynamic team that values creativity and innovation.

Qualifications

• Minimum of 3-4 years’ experience in document control.
• Strong knowledge of document control regulations and standards.

Responsibilities

• Control the issuing and distribution of documents.
• Maintain project registers and control logs.
• Conduct regular audits to ensure compliance.

Skills

Document Control

Organizational Skills

Communication

Teamwork

Tools

Aconex

INAXUS

AutoCAD

Microsoft Office Suite

Job description

Document Controller (Full-time, permanent role)

To be part of the G.A Group is to create design that inspires and positively influences those who experience it. We value creative thinking and encourage all our team to be restless in the drive to provide industry leading design solutions for all our clients. All members of our team must have the ability to translate innovative ideas into reality.

A pivotal role in our project administration team, G.A are looking for a Document Controller to join our London studio, to work on two exciting and dynamic mega-projects.

The Document Controller will have a minimum of 3-4 years’ experience of collaborating closely with the internal and external project teams; the client Document Management teams, third party consultants and other stakeholders.

Responsibilities

• Control the issuing and distribution of documents being received and submitted

• Check/verify documents prior to issue for accuracy and compliance

• Track and monitor document revisions, ensuring that the latest versions are easily accessible

• Maintain project registers, control logs and prepare reports as needed

• Develop and implement document control processes and procedures

• Maintain and update document control systems and databases

• Assist project teams with folder storage structures and access of project information

• Collaborate with cross-functional teams to ensure proper document distribution flow and timely delivery

• Conduct regular audits to ensure compliance with document control policies

• Provide training and support to the teams on document control procedures

Abilities

• Excellent document control experience in an Architecture / Interior Design environment

• Strong knowledge of document control regulations, principles, practices, and standards

• Excellent organisational skills and attention to detail

• Strong written and verbal communication and interpersonal skills

• Work well under pressure and to multiple strict timelines

• Work well independently as well as part of a team

Skills

• Experience in using Aconex document management software is essential for this role.

• Proficiency in other document management software such as INAXUS and /or other process-led document control systems is advantageous.

• Proficiency in AutoCAD.

• Proficiency in Microsoft Office Suite

Note: This description reflects the core activities of the role but is not intended to be all-inclusive. G.A Design International reserves the right to review this definition periodically and, if necessary, update, extend or reduce the above outlined role & responsibilities. Any major changes will be discussed with the employee.