Document Controller

Anderson, Adkins & Crawford, CPA's, PC; City Of London; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading MEP design and build contractor is seeking a highly motivated Document Controller for a permanent role. The successful candidate will manage document control processes in a fast-paced environment, ensuring effective communication and organization of project records. This role offers an opportunity for professional growth in a supportive company culture.

Qualifications

• Experience in document control within MEP projects.
• Knowledge in system administration and related processes.

Responsibilities

• Ensure all project records are transferred to Document Control.
• Process and issue documents promptly using appropriate systems.
• Establish and maintain an efficient filing and archiving system.

Skills

Interpersonal Skills

Communication

Problem-Solving

Attention to Detail

Tools

Microsoft Office

Asite

Job description

The Job Description – Document Controller

A permanent role for an MEP Document Controller with fast-track fit-out project experience. You could be office or site based. The successful candidate will have experience in document control within Building Services (MEP) projects. You will be using construction management applications:

• Asite
• Procore
• SharePoint

The role involves collaborating with all parties involved in MEP and commercial construction across various teams. You will ensure documents are stored correctly and accessible to relevant teams.

Applicants should have knowledge in document control, system administration, and a solid understanding of related processes.

Document Controller Responsibilities:

• Ensure all project records, both hard copy and electronic, are transferred to Document Control
• Process and issue documents promptly using appropriate systems
• Maintain effective communication with all stakeholders, including sub-contractors and project managers/directors
• Establish and maintain an efficient filing and archiving system for paper and electronic documents, in line with company procedures
• React quickly and effectively to challenging situations
• Act as the administrator for the Document Management System (Asite)
• Be the first point of contact for document-related queries
• Undertake QA and upload documents to Asite
• Ensure documents are categorized, filed, and distributed appropriately
• Maintain security and permissions within the Document Management System
• Work to deadlines, ensuring procedural consistency across teams
• Coordinate document storage and accessibility across departments
• Provide administrative support as needed

This role is ideal for a highly motivated Document Controller capable of working independently in a fast-paced, deadline-driven environment.

Qualifications:

• Strong interpersonal and communication skills
• Methodical approach to problem-solving
• Ability to meet tight deadlines and attention to detail
• Proficiency in Microsoft Office and Asite

About the Company:

This leading MEP design and build contractor has a strong reputation for delivering high-quality, innovative projects. The team is dedicated to creating a supportive environment for professional growth. Their mechanical and electrical building services are installed across many locations in Central London.

How to Apply:

If you’re passionate about your career in Document Control and want to join a forward-thinking company, apply today with your CV! This is a great opportunity for a Document Controller seeking a long-term permanent position with an immediate start.