Document Controller

VVB Engineering; Birmingham; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Competitive salaries

Travel expenses to locations outsideof

Perkbox benefits

Life Assurance

Private Medical Insurance

Pension Scheme

25 days holiday

Training and Development Opportunities

Job summary

VVB Engineering in Birmingham seeks a meticulous Document Controller to manage project documents, maintain registers, and ensure up-to-date documentation for the site.

You will handle document control tasks in client portals, SAP requisitions, delivery notes reconciliation, timesheets, and archives, supporting the project team.

This role offers competitive salaries, training opportunities, and a pension, with 25 days holiday and a comprehensive benefits package.

Qualifications

• Have an experience in Document Control and different DMS (Document Management System).
• Desire and commitment to work within the construction environment.

Responsibilities

• Reviewing and numbering with unique document reference and revision Project Documents before submission to Client.
• Uploading / Downloading project documents to client Document Control System.
• Uploading / Downloading documents to Asite VVB Document Control Management portal.
• Maintaining Document Control register, TQ and RFI register.
• Recording, checking and tracking all incoming and outgoing project documents.
• Ensuring appropriate personnel (including project personnel and subcontractors) are issued with up-to-date documentation.
• Placing requisitions on SAP
• Reconcile Delivery Notes with purchase orders
• Compiling site timesheets and reconciliation against clocking system to issue to accounts for payments.
• Single point for all Timesheet, time and attendance related queries
• Regular updating of time and attendance using information from timesheet provided.
• Updating Staff Register, Training Matrix etc.
• Monitoring of Site Stationery.
• Photocopying, scanning, encapsulating documents.
• Monitor Site Holidays/Absence records and liaison with HR department
• Updating & maintaining records of staff holidays, sickness and absence and other project records.
• Maintaining electronic records of all purchases, and maintaining the filing system for requisitions to enable easy location of information where necessary
• Filing and archiving various paperwork
• Typing (Letters, memos, e-mails, meeting minutes and reports etc.)
• Providing full secretarial and administrative support to Project Team

Skills

Document control

DMS expertise

Administrative support

SAP experience

Secretarial skills

Attention to detail

Tools

SAP

Document Management System

Job description

• Reviewing and numbering with unique document reference and revision Project Documents before submission to Client.
• Uploading / Downloading project documents to client Document Control System.
• Uploading / Downloading documents to Asite VVB Document Control Management portal.
• Maintaining Document Control register, TQ and RFI register.
• Recording, checking and tracking all incoming and outgoing project documents.
• Ensuring appropriate personnel (including project personnel and subcontractors) are issued with up-to-date documentation.
• Placing requisitions on SAP
• Reconcile Delivery Notes with purchase orders
• Compiling site timesheets and reconciliation against clocking system to issue to accounts for payments.
• Single point for all Timesheet, time and attendance related queries
• Regular updating of time and attendance using information from timesheet provided.
• Monitoring of Site Stationery.
• Photocopying, scanning, encapsulating documents.
• Monitor Site Holidays/Absence records and liaison with HR department
• Updating & maintaining records of staff holidays, sickness and absence and other project records.
• Maintaining electronic records of all purchases, and maintaining the filing system for requisitions to enable easy location of information where necessary
• Filing and archiving various paperwork
• Typing (Letters, memos, e-mails, meeting minutes and reports etc.)
• Providing full secretarial and administrative support to Project Team

Key Responsibilities

• Reviewing and numbering with unique document reference and revision Project Documents before submission to Client.
• Uploading / Downloading project documents to client Document Control System.
• Uploading / Downloading documents to Asite VVB Document Control Management portal.
• Maintaining Document Control register, TQ and RFI register.
• Recording, checking and tracking all incoming and outgoing project documents.
• Ensuring appropriate personnel (including project personnel and subcontractors) are issued with up-to-date documentation.
• Placing requisitions on SAP
• Reconcile Delivery Notes with purchase orders
• Compiling site timesheets and reconciliation against clocking system to issue to accounts for payments.
• Single point for all Timesheet, time and attendance related queries
• Regular updating of time and attendance using information from timesheet provided.
• Updating Staff Register, Training Matrix etc.
• Monitoring of Site Stationery.
• Photocopying, scanning, encapsulating documents.
• Monitor Site Holidays/Absence records and liaison with HR department
• Updating & maintaining records of staff holidays, sickness and absence and other project records.
• Maintaining electronic records of all purchases, and maintaining the filing system for requisitions to enable easy location of information where necessary
• Filing and archiving various paperwork
• Typing (Letters, memos, e-mails, meeting minutes and reports etc.)
• Providing full secretarial and administrative support to Project Team

Required Experience

• Have an experience in Document Control and different DMS (Document Management System)
• Desire and commitment to work within the construction environment.

What We Offer

• Competitive salaries and yearly appraisals
• Travel expenses to locations outside of your contracted location
• Perkbox giving you 24/7 access to perks, benefits, discounts and wellbeing tools
• 3 x Life Assurance covered under the VVB Group Life Assurance scheme
• Private Medical Insurance scheme, provided by BUPA, inclusive of an online private GP, plus health assessment
• Pension Scheme (4% ER and 5% EE)
• 25 days holiday + bank holidays
• Training and Development Opportunities