Document Control Specialist – Sustainable Projects

Ramboll; Newcastle upon Tyne; On-site; GBP 34,000 - 46,000; Full time

Job summary

Ramboll UK is seeking a proactive Document Controller to join the Admin Shared Service. You will manage document control for UK projects across Buildings, Transport, and Energy markets, ensuring compliant workflows, training, and timely delivery.

You will liaise with project teams, manage ProjectWise access, and drive improvements while supporting a fast-paced environment and a centre of excellence in administrative services.

Qualifications

• Minimum 3 years experience in document control.
• Excellent communication skills, responsive and flexible.
• Excellent planning and organizing skills, prioritising tasks.
• Experience using document control tools such as Asite, Projectwise, Aconex, Viewpoint 4P, SharePoint, GliderBim, Dalux, Autodesk Construction Cloud/BIM 360, DefenceShare, CEMAR, InEight, Procore, Trimble and EcoDoc.
• Proficient in MS Office (Word, Excel, Outlook, Teams).
• UK resident for 5+ years to enable security clearance.

Responsibilities

• Act as the main contact for one or more designated projects.
• Provide support and cover for a lead document controller on multiple projects.
• Set up projects for document control and rollout.
• Build internal and external relationships.
• QA checking documents for compliance with project protocols and naming conventions.
• Distribute documents to CDEs via workflows and transmittals.
• Work with project teams to meet client deadlines.
• Maintain exchange of information in ProjectWise.
• Ensure correct use of ProjectWise by project teams.
• Provide CDE training to project teams.
• Check drawing issue sheets and trackers are up to date.
• Set up distribution lists and attend training for new projects.
• Manage CDE and user access where applicable.
• Plan and resource with the team.
• Highlight and implement process improvements.
• Run reports for workflows, RFIs, QA rejections, and drawing comments.
• Project closedown and archiving.

Skills

Excellent communication

Planning & organizing

Attention to detail

MS Office proficiency

UK resident for 5+ years

Tools

Asite

Projectwise

Aconex

Viewpoint 4P

SharePoint

GliderBim

Dalux

Autodesk Construction Cloud/BIM 360

DefenceShare

CEMAR

InEight

Procore

Trimble

EcoDoc

Job description

Ramboll UK is seeking a proactive Document Controller to join the Admin Shared Service. You will manage document control for UK projects across Buildings, Transport, and Energy markets, ensuring compliant workflows, training, and timely delivery.

You will liaise with project teams, manage ProjectWise access, and drive improvements while supporting a fast-paced environment and a centre of excellence in administrative services.