Document Controller - Flexible Hours & Career Growth

Ramboll; Cardiff; On-site; GBP 30,000 - 40,000; Full time

Job summary

Ramboll in the United Kingdom is seeking a skilled Document Controller to support a centralised Admin Shared Service. You will ensure consistent document management across UK projects, using a broad range of CDE tools and workflows to meet client deadlines and project protocols.

The role focuses on building relationships with project teams, training users, and running QA checks, with opportunities for professional development in a collaborative, fast-paced environment.

Qualifications

• Minimum 3 years experience in document control.
• Excellent communication skills, responsive and flexible.
• Excellent planning and organizing skills, with an ability to prioritise tasks.
• Experience in using document control tools including e.g. Asite, Projectwise, Aconex, Viewpoint 4P, Business Collaborator, SharePoint, GliderBim, Dalux, Autodesk Construction Cloud/BIM 360, DefenceShare, CEMAR, InEight, Procore, Trimble and EcoDoc.

Responsibilities

• Act as the main point of contact for one or more designated projects.
• Provide support and annual leave cover for a lead document controller on one or more projects.
• Project set up for document control and roll out.
• Build internal and external relationships effectively.
• QA checking documents to ensure they are compliant with project protocols and naming convention.
• Distribution of documents to CDEs via workflows and transmittals.
• Working flexibly with multiple project teams to ensure documents are issued to client deadlines.
• Respond to requests for document downloads.
• Maintaining the exchange of information in our internal ProjectWise.
• Ensure that project teams are aware of the correct use of ProjectWise.
• Provide CDE training to project teams, so they can find information and understand how the projects are run by the client.
• Check that drawing issue sheets, TIDPs and trackers are updated with latest issue.
• Set up distribution lists.
• Attend training when the project is set up to understand the protocol and system.
• CDE and user management, where applicable.
• Liaising with team to plan and resource.
• Work well in a fast-paced environment.
• Ability to highlight and implement process improvements.
• Run reports to check for workflows, RFI, QA rejected documents, drawing comments etc.
• Project closedown and archiving.

Skills

Document control

Communication

Planning & organizing

MS Office

Attention to detail

Tools

Asite

ProjectWise

Aconex

Viewpoint 4P

SharePoint

GliderBim

Dalux

Autodesk Construction Cloud/BIM 360

DefenceShare

CEMAR

InEight

Procore

Trimble

EcoDoc

Job description

Ramboll in the United Kingdom is seeking a skilled Document Controller to support a centralised Admin Shared Service. You will ensure consistent document management across UK projects, using a broad range of CDE tools and workflows to meet client deadlines and project protocols.

The role focuses on building relationships with project teams, training users, and running QA checks, with opportunities for professional development in a collaborative, fast-paced environment.