Document Controller

Ramboll; Newcastle upon Tyne; On-site; GBP 32,000 - 42,000; Full time

Job summary

Ramboll is seeking a Document Controller to join the UK Document Control team within the Admin Shared Service. You will manage document control processes, ensure compliance with project protocols, and support multiple projects across Buildings, Transport and Energy markets.

You will act as a main contact on projects, build relationships, provide training on ProjectWise and other tools, and help drive continuous improvement in document management workflows.

Qualifications

• > Minimum 3 years experience in document control.
• "> Excellent communication skills, responsive and flexible.
• "> Excellent planning and organizing skills, with an ability to prioritise tasks.
• "> Proficient in MS Office (Word, Excel, Outlook, Teams).
• "> Experience with multiple document control tools and workflows across projects.

Responsibilities

• > Act as the main point of contact for one or more designated projects.
• "> Provide support and annual leave cover for a lead document controller on one or more projects.
• "> Project set up for document control and roll out.
• "> Build internal and external relationships effectively.
• "> QA checking documents to ensure compliance with project protocols and naming conventions.
• "> Distribution of documents to CDEs via workflows and transmittals.
• "> Work with multiple project teams to meet client deadlines.
• "> Respond to requests for document downloads.
• "> Maintain exchange of information in ProjectWise.
• "> Ensure correct use of ProjectWise by project teams.
• "> Provide CDE training to project teams.
• "> Check drawing issue sheets, TIDPs and trackers are updated.
• "> Set up distribution lists.
• "> Attend training for project setup to understand protocol and system.
• "> CDE and user management, where applicable.
• "> Liaise with team to plan and resource.
• "> Work in fast-paced environment.
• "> Highlight and implement process improvements.
• "> Run reports for workflows, RFIs, QA rejections, drawing comments.
• "> Project closeown and archiving.

Skills

Document control

Communication

Planning

Attention to detail

Tools

Asite

ProjectWise

Aconex

Viewpoint 4P

SharePoint

GliderBim

Dalux

Autodesk Construction Cloud

BIM 360

DefenceShare

CEMAR

InEight

Procore

Trimble

EcoDoc

MS Office

Job description

Are you excited to apply your document control experience to a wide portfolio of projects that create sustainable change? Are you passionate about delivering a high level of service across multiple markets? Are you motivated by working in a collaborative and fast-paced environment?

If this sounds like you, or you’re curious to learn more, then this role could be the perfect opportunity. Join our Shared Service Department as our new Document Controller and work with us to close the gap to a sustainable future.

Your new role

As our new Document Controller, you will be working in a market leading support service that is fit for the future. We are a centralised team who work together to deliver administrative excellence and ensure our teams and colleagues across the business are able to excel for our clients. The Document Control Team work together to provide consistent and standardised processes, workflow management and continuous improvement.

Your key responsibilities will be:

• Act as the main point of contact for one or more designated projects.
• Provide support and annual leave cover for a lead document controller on one or more projects.
• Project set up for document control and roll out.
• Build internal and external relationships effectively.
• QA checking documents to ensure they are compliant with project protocols and naming convention.
• Distribution of documents to CDEs via workflows and transmittals.
• Working flexibly with multiple project teams to ensure documents are issued to client deadlines.
• Respond to requests for document downloads.
• Maintaining the exchange of information in our internal ProjectWise.
• Ensure that project teams are aware of the correct use of ProjectWise.
• Provide CDE training to project teams, so they can find information and understand how the projects are run by the client.
• Check that drawing issue sheets, TIDPs and trackers are updated with latest issue.
• Set up distribution lists.
• Attend training when the project is set up to understand the protocol and system.
• CDE and user management, where applicable.
• Liaising with team to plan and resource.
• Work well in a fast-paced environment.
• Ability to highlight and implement process improvements.
• Run reports to check for workflows, RFI, QA rejected documents, drawing comments etc.
• Project closedown and archiving.

Your new team

You will be part of the Document Control team within the Admin Shared Service. We are a centre of excellence for administrative support to the business. The Document Control team oversees document management for all UK projects, including the Buildings, Transport and Energy markets. Our team is friendly, supportive and knowledgeable of document control best practise. You will play a key role in delivering outstanding results to projects that deliver sustainable change that benefits society and nature. You will be part of a collaborative department that enjoys celebrating each other’s achievements.

About you

From the moment you start at Ramboll, we will support your personal and professional development so that you can continue to grow with the company. Whilst we look forward to supporting your continued learning and development, for this role we have identified some qualifications, skills, and capabilities that will set you up for success.

These include:

• Minimum 3 years experience in document control.
• Excellent communication skills, responsive and flexible.
• Excellent planning and organizing skills, with an ability to prioritise tasks.
• Experience in using document control tools including e.g. Asite, Projectwise, Aconex, Viewpoint 4P, Business Collaborator, SharePoint, GliderBim, Dalux, Autodesk Construction Cloud/BIM 360, DefenceShare, CEMAR, InEight, Procore, Trimble and EcoDoc.
• Proficient in MS Office (Word, Excel, Outlook, Teams).
• High attention to detail.
• UK resident for 5+ years, to apply for security clearance.

What we can offer you

• Investment in your development.
• Leaders you can count on, guided by our Leadership Principles.
• Be valued for the unique person you are.
• Never be short of inspiration from colleagues, clients, and projects.
• The long-term thinking of a foundation-owned company.

Deadline: 01.11.2026

Ramboll in the United Kingdom

Founded in Denmark, Ramboll is a foundation-owned people company. Ramboll has a proven track record of sustainable and responsible business and is a top ten engineering and environmental and sustainability consultancy in the UK, with more than 1,500 employees across 16 offices working towards a more sustainable future. Ramboll experts deliver innovative solutions across Buildings, Transport, Environment & Health, and Energy. Strong values guide what we do and drive an inclusive, collaborative, and highly flexible culture that values people and ideas. Explore and nurture your own passion, expertise, and creativity at Ramboll through work that benefits our people, partners, nature, and society.

An equal opportunity employer

Equality, diversity, and inclusion is at the heart of what we do. At Ramboll, we believe that diversity is a strength and that different experiences and perspectives are essential to creating truly sustainable societies. We are committed to providing an inclusive and supportive work environment, where everyone is able to flourish and reach their potential. We invite applications from candidates of all backgrounds and characteristics, in addition to the Protected Characteristics as set out in the Equality Act, (2010). As a Disability Confident Committed employer, Ramboll ensures opportunities are accessible to candidates with disabilities. Please reach out to our recruitment team to discuss any adjustments that you might require during the application process. We also know how important it is to achieve the right balance of where, when, and how much you work. When you join Ramboll, you’ll have the ability to work your hours flexibly through our positive and inclusive approach to work.