Document Controller – Flexible Hours & Growth

Ramboll; City of Edinburgh; Presencial; GBP 32.000 - 42.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Investment in development

Leadership Principles guidance

Be valued for your individuality

Inspiration from colleagues and teams

Long-term thinking of a foundation‑own

Descripción de la vacante

Ramboll in the United Kingdom is seeking a dedicated Document Controller to manage project documentation across Buildings, Transport, and Energy sectors. You will ensure compliant workflows, accurate version control, and timely distribution of documents to client teams.

You will be part of the Admin Shared Service's Document Control team, supporting UK projects with standardised processes and training to uphold high standards of information management.

Formación

• Minimum 3 years experience in document control.
• Excellent communication skills, responsive and flexible.
• Excellent planning and organizing skills, with an ability to prioritise tasks.
• Experience in using document control tools including Asite, Projectwise, Aconex, Viewpoint 4P, Business Collaborator, SharePoint, GliderBim, Dalux, Autodesk Construction Cloud/BIM 360, DefenceShare, CEMAR, InEight, Procore, Trimble and EcoDoc.
• Proficient in MS Office (Word, Excel, Outlook, Teams).
• High attention to detail.
• UK resident for 5+ years, to apply for security clearance.

Responsabilidades

• Act as the main point of contact for one or more designated projects.
• Provide support and annual leave cover for a lead document controller on one or more projects.
• Project set up for document control and roll out.
• Build internal and external relationships effectively.
• QA checking documents to ensure they are compliant with project protocols and naming convention.
• Distribution of documents to CDEs via workflows and transmittals.
• Working flexibly with multiple project teams to ensure documents are issued to client deadlines.
• Respond to requests for document downloads.
• Maintaining the exchange of information in our internal ProjectWise.
• Ensure that project teams are aware of the correct use of ProjectWise.
• Provide CDE training to project teams, so they can find information and understand how the projects are run by the client.
• Check that drawing issue sheets, TIDPs and trackers are updated with latest issue.
• Set up distribution lists.
• Attend training when the project is set up to understand the protocol and system.
• CDE and user management, where applicable.
• Liaising with team to plan and resource.
• Work well in a fast-paced environment.
• Ability to highlight and implement process improvements.
• Run reports to check for workflows, RFI, QA rejected documents, drawing comments etc.
• Project closedown and archiving.

Conocimientos

Excellent communication

Planning & organizing

Attention to detail

MS Office proficient

Flexible & responsive

Document control experience

Herramientas

Asite

ProjectWise

Aconex

Viewpoint 4P

Business Collaborator

SharePoint

GliderBim

Dalux

Autodesk Construction Cloud/BIM 360

DefenceShare

CEMAR

InEight

Procore

Trimble

EcoDoc

Descripción del empleo

Ramboll in the United Kingdom is seeking a dedicated Document Controller to manage project documentation across Buildings, Transport, and Energy sectors. You will ensure compliant workflows, accurate version control, and timely distribution of documents to client teams.

You will be part of the Admin Shared Service's Document Control team, supporting UK projects with standardised processes and training to uphold high standards of information management.