Document Controller for Sustainable Projects

Ramboll; Newcastle upon Tyne; On-site; GBP 32,000 - 42,000; Full time

Job summary

Ramboll is seeking a Document Controller to join the UK Document Control team within the Admin Shared Service. You will manage document control processes, ensure compliance with project protocols, and support multiple projects across Buildings, Transport and Energy markets.

You will act as a main contact on projects, build relationships, provide training on ProjectWise and other tools, and help drive continuous improvement in document management workflows.

Qualifications

• > Minimum 3 years experience in document control.
• "> Excellent communication skills, responsive and flexible.
• "> Excellent planning and organizing skills, with an ability to prioritise tasks.
• "> Proficient in MS Office (Word, Excel, Outlook, Teams).
• "> Experience with multiple document control tools and workflows across projects.

Responsibilities

• > Act as the main point of contact for one or more designated projects.
• "> Provide support and annual leave cover for a lead document controller on one or more projects.
• "> Project set up for document control and roll out.
• "> Build internal and external relationships effectively.
• "> QA checking documents to ensure compliance with project protocols and naming conventions.
• "> Distribution of documents to CDEs via workflows and transmittals.
• "> Work with multiple project teams to meet client deadlines.
• "> Respond to requests for document downloads.
• "> Maintain exchange of information in ProjectWise.
• "> Ensure correct use of ProjectWise by project teams.
• "> Provide CDE training to project teams.
• "> Check drawing issue sheets, TIDPs and trackers are updated.
• "> Set up distribution lists.
• "> Attend training for project setup to understand protocol and system.
• "> CDE and user management, where applicable.
• "> Liaise with team to plan and resource.
• "> Work in fast-paced environment.
• "> Highlight and implement process improvements.
• "> Run reports for workflows, RFIs, QA rejections, drawing comments.
• "> Project closeown and archiving.

Skills

Document control

Communication

Planning

Attention to detail

Tools

Asite

ProjectWise

Aconex

Viewpoint 4P

SharePoint

GliderBim

Dalux

Autodesk Construction Cloud

BIM 360

DefenceShare

CEMAR

InEight

Procore

Trimble

EcoDoc

MS Office

Job description

Ramboll is seeking a Document Controller to join the UK Document Control team within the Admin Shared Service. You will manage document control processes, ensure compliance with project protocols, and support multiple projects across Buildings, Transport and Energy markets.

You will act as a main contact on projects, build relationships, provide training on ProjectWise and other tools, and help drive continuous improvement in document management workflows.