Document Control Specialist - Flexible Hours & Impact

Ramboll; Southampton; On-site; GBP 28,000 - 42,000; Full time

Benefits offered by this job

Development opportunities

Leadership guidance

Valued as an individual

Collaborative culture

Foundation-owned company stability

Job summary

Ramboll in the United Kingdom is seeking a skilled Document Controller to join the Admin Shared Service's Document Control team. You will manage document workflows, ensure compliance with project protocols, and support multiple projects across Buildings, Transport and Energy markets.

You will act as a key liaison, train project teams on CDE processes, set up distribution lists, and maintain accurate issue tracking while contributing to continuous improvement in a fast-paced environment.

Qualifications

• Minimum 3 years experience in document control.
• Excellent communication skills, responsive and flexible.
• Excellent planning and organizing skills, with an ability to prioritise tasks.
• Experience in using document control tools including Asite, Projectwise, Aconex, Viewpoint 4P, Business Collaborator, SharePoint, GliderBim, Dalux, Autodesk Construction Cloud/BIM 360, DefenceShare, CEMAR, InEight, Procore, Trimble and EcoDoc.
• Proficient in MS Office (Word, Excel, Outlook, Teams).
• High attention to detail.
• UK resident for 5+ years, to apply for security clearance.

Responsibilities

• Act as the main point of contact for one or more designated projects.
• Provide support and annual leave cover for a lead document controller on one or more projects.
• Project set up for document control and roll out.
• Build internal and external relationships effectively.
• QA checking documents to ensure they are compliant with project protocols and naming convention.
• Distribution of documents to CDEs via workflows and transmittals.
• Working flexibly with multiple project teams to ensure documents are issued to client deadlines.
• Respond to requests for document downloads and maintain ProjectWise exchanges.
• Ensure that project teams are aware of the correct use of ProjectWise.
• Provide CDE training to project teams, so they can find information and understand how the projects are run by the client.
• Check that drawing issue sheets, TIDPs and trackers are updated with latest issue.
• Set up distribution lists.
• Attend training when the project is set up to understand the protocol and system.
• CDE and user management, where applicable.
• Liaising with team to plan and resource.
• Work well in a fast-paced environment.
• Ability to highlight and implement process improvements.
• Run reports to check for workflows, RFI, QA rejected documents, drawing comments etc.
• Project closedown and archiving.

Skills

Communication skills

Planning and organizing

Attention to detail

MS Office proficiency

Tools

Asite

ProjectWise

Aconex

Viewpoint 4P

SharePoint

GliderBim

Dalux

Autodesk Construction Cloud/BIM 360

DefenceShare

CEMAR

InEight

Procore

Trimble

EcoDoc

Job description

Ramboll in the United Kingdom is seeking a skilled Document Controller to join the Admin Shared Service's Document Control team. You will manage document workflows, ensure compliance with project protocols, and support multiple projects across Buildings, Transport and Energy markets.

You will act as a key liaison, train project teams on CDE processes, set up distribution lists, and maintain accurate issue tracking while contributing to continuous improvement in a fast-paced environment.