Document Controller

Outsource UK; England; Remote; GBP 35,000 - 45,000; Full time

Job summary

A leading recruitment agency in the United Kingdom is seeking a Document Quality Specialist to manage the Integrated Management and Document Management Systems. This role ensures documentation is accurate and compliant while supporting stakeholders across the North West Europe region. The ideal candidate will have strong MS Word skills and experience in document management systems. This is a full-time remote role with occasional travel to the London headquarters.

Qualifications

• Experience with document management systems and strong MS Word skills.
• Knowledge of document control and procedure writing.
• Understanding of ISO9001, internal auditing, and SharePoint is advantageous.

Responsibilities

• Maintain and manage IMS and DMS documents to ensure compliance and timely review.
• Track and report overdue documents through workflow processes.
• Support development and control of templates, procedures, and data systems.
• Assist with internal reporting and stakeholder queries.
• Manage archived records and define record retention policies.
• Support migration from hard copy filing to electronic systems.
• Re-template policies and procedures to meet document control standards.

Skills

Document management systems

MS Word skills

Document control

Procedure writing

Internal auditing

ISO9001 understanding

SharePoint knowledge

Job description

This range is provided by Outsource UK. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from Outsource UK

Principal Delivery Recruiter at Outsource UK

Document Quality Controller

Home based with occasional travel to London HQ

Outsource's client are a leading global petrochemical storage and distribution organisation, shaping the future of energy through innovation, operational excellence and a strong commitment to greener solutions. People are at the centre of its culture, with a focus on development, inclusion and supporting colleagues to reach their full potential.

About the Role

We are seeking a Document Quality Specialist to manage the organisation’s Integrated Management System (IMS) and Document Management System (DMS). You will ensure documentation remains accurate, compliant and up to date, while supporting stakeholders with workflows, reporting and audit activities across the North West Europe region.

Key Responsibilities

• Maintain and manage IMS and DMS documents to ensure compliance and timely review
• Track and report overdue documents through workflow processes
• Support development and control of templates, procedures and data systems
• Assist with internal reporting and stakeholder queries
• Manage archived records and define record retention policies
• Support migration from hard copy filing to electronic systems
• Re-template policies and procedures to meet document control standards

About You

You will be detail-focused, organised and passionate about accuracy and quality. You bring:

• Experience with document management systems and strong MS Word skills
• Knowledge of document control and procedure writing
• Advantageous understanding of ISO9001, internal auditing and SharePoint

For more information, please contact Liam Fahey on 0161 694 9207 / [e-mail]

Seniority level

Associate

Employment type

Full-time

Job function

Administrative and Quality Assurance

Industries

Oil and Gas