Document Control Manager

Charlton Recruitment; Birmingham; Hybrid; GBP 42,000 - 48,000; Full time

Benefits offered by this job

Health insurance

25 days holiday

Pension 12%

Job summary

High Speed Two Ltd is seeking a Document Control Manager to lead a team of five Document Controllers and oversee information management across HS2’s 11 rail contracts. You will ensure documents are received, reviewed, controlled, distributed and archived in line with ISO 19650 and HS2 standards.

The role requires strong stakeholder management, experience with electronic document management systems, and the ability to coordinate across contractors, consultants and client teams in a large

Qualifications

• Strong practical knowledge of ISO 19650.
• Significant Document Control or Information Management experience within a major project environment.
• Previous line management experience.
• Experience managing project information between contractors, consultants and client side teams.
• Strong stakeholder management skills across multiple teams and organisations.
• Experience using electronic document management systems or Common Data Environments.

Responsibilities

• Line manage, develop and support a team of five Document Controllers.
• Oversee document control activities across HS2's 11 rail systems contracts.
• Ensure project information is received, reviewed, controlled, distributed and archived correctly.
• Maintain document control processes aligned with ISO 19650 and HS2 requirements.
• Work closely with contractors, engineers, Project Managers and other stakeholders to manage information exchanges and resolve issues.
• Drive improvements to document control processes, systems and ways of working.
• Monitor document control performance and ensure information remains accurate, traceable and accessible.
• Provide advice and support on document control, CDE and information management requirements across the programme.

Skills

Line management

ISO 19650

Stakeholder management

Information management

CDE experience

Tools

Enterprise Bridge eB

Job description

Document Control Manager

High Speed Two Ltd | Digital Engineering Team

Salary: £42,000 - £47,684 + 12% Pen + health + 25 hols

Location: Birmingham, 3 days per week in the office

Reporting to: Head of Document Control

Long Term Programme: High Speed Two programme through to 2039

Team: Direct line management of 5 Document Controllers, within a wider team of 40

Closing date: 24th September

Lead Document Control Across 11 Major HS2 Contracts

Are you an experienced Document Control or Information Management professional with a strong understanding of ISO 19650?

Do you have experience managing people, project information and multiple stakeholders within a major construction or infrastructure environment?

High Speed Two Ltd is looking for a Document Control Manager to lead a team of five Document Controllers and oversee document control activities across HS2's 11 rail systems contracts.

Reporting to the Head of Document Control, you will sit within a wider team of around 40 Document control professionals based within the 80 strong Digital Engienering Team. You'll work closely with Project Managers, engineers, contractors and other stakeholders to ensure critical project information is controlled, accessible and managed effectively.

This is a people and stakeholder focused role, requiring someone who can lead a team while maintaining high standards of information management across a complex programme.

The Role

You will manage and develop five Document Controllers, overseeing the flow of project information between HS2, contractors, consultants and delivery teams.

You will be responsible for ensuring documentation is received, reviewed, controlled, distributed, tracked and archived correctly, while ensuring processes align with ISO 19650 and HS2 information management requirements.

A significant part of the role is stakeholder management. You will work across 11 rail systems contracts, ensuring contractors provide HS2 with the required documentation, to the expected quality and in line with agreed processes. You will manage and mentor the contractor Document Control teams, providing guidance and training where required to ensure consistent standards across the programme.

HS2 uses Enterprise Bridge eB as its Common Data Environment, so experience with eB is useful. However, experience with another CDE or electronic document management system will be considered.

Key Responsibilities

• Line manage, develop and support a team of five Document Controllers.
• Oversee document control activities across HS2's 11 rail systems contracts.
• Ensure project information is received, reviewed, controlled, distributed and archived correctly.
• Maintain document control processes aligned with ISO 19650 and HS2 requirements.
• Work closely with contractors, engineers, Project Managers and other stakeholders to manage information exchanges and resolve issues.
• Drive improvements to document control processes, systems and ways of working.
• Monitor document control performance and ensure information remains accurate, traceable and accessible.
• Provide advice and support on document control, CDE and information management requirements across the programme.

About You

We are looking for an experienced Document Control professional with proven experience within a major project, construction or infrastructure environment.

You must have previous line management experience and be comfortable managing and developing Document Controllers.

Strong practical knowledge of ISO 19650 is essential, together with experience managing project information across multiple stakeholders and delivery organisations.

Your background could come from rail, nuclear, highways, civil engineering, power, utilities or another major infrastructure environment.

Experience with Enterprise Bridge eB would be advantageous, but we are equally interested in candidates with strong experience using other Common Data Environments or electronic document management systems.

Most importantly, you will have the organisational ability, communication skills and stakeholder management experience to operate effectively across a complex programme.

Essential Requirements

• Strong practical knowledge of ISO 19650.
• Significant Document Control or Information Management experience within a major project environment.
• Previous line management experience.
• Experience managing project information between contractors, consultants and client side teams.
• Strong stakeholder management skills across multiple teams and organisations.
• Experience working within a multidisciplinary engineering or construction environment.
• Strong organisational skills and ability to manage competing priorities.
• Experience using electronic document management systems or Common Data Environments.

Desirable Experience

• Rail or major infrastructure experience.
• Nuclear, power, utilities or highways experience.
• Previous client side experience.
• Enterprise Bridge eB or another major CDE.
• Knowledge of ISO 9001 or wider quality management principles.

Long Term HS2 Career Opportunity

High Speed Two is a long term infrastructure programme extending through to 2039, providing the opportunity to build significant experience within one of the UK's largest and most technically complex engineering programmes.

The role also provides a potential route into the wider Digital Engineering and Information Management function, with opportunities to develop towards roles such as Information Manager and broaden your experience across BIM, information management and digital engineering.

If you are an experienced Document Control Manager who enjoys leading people, managing complex information flows and working with multiple stakeholders, this is an opportunity to take a key role within a nationally significant infrastructure programme while building a long term career with HS2