Document Controller

HS2 Ltd.; Coventry; Hybrid; GBP 32,000 - 46,000; Full time

Benefits offered by this job

Flexible working options

Free parking & travel allowance

Family-friendly policies

Wellbeing support & flu vaccinations

Job summary

HS2 Ltd. seeks a Document Controller to manage quality and information governance for the Midlands project.

The role focuses on controlling documentation through the Business Collaborator system, conducting QA checks, and ensuring timely submissions across design to construction phases. The successful candidate will oversee BC user access, roll out training, and audit processes, contributing to zero harm and delivery of major assets including bridges and viaducts.

Qualifications

• Coordinate and manage project information within BC per quality procedures (BS EN ISO:9001).
• Manage BC configuration and administration to keep system functioning.
• Handle BC user accounts and access rights to protect information privacy.
• Understand processes for timely document submissions.
• Audit, QA checks and release/distribute information with traceability.

Responsibilities

• Roll out BC training for new users.
• Conduct intermittent audits and produce reports.
• Produce reports and analyze KPI data and audit findings.
• Review/update document control procedures and workflows.
• Attend project meetings as required.
• Provide support to the project team and stakeholders.
• Maintain relationships across interested parties.

Skills

Document control

Quality assurance

ISO 9001

Data management

Microsoft Office

BC (Business Collaborator)

Tools

Business Collaborator (BC)

Job description

HS2, Britain’s new high-speed railway is at peak construction. Balfour Beatty VINCI is HS2’s construction partner in the Midlands, responsible for delivering 90km of the route, from Long Itchington in Warwickshire to the centre of Birmingham and on to Handsacre in Staffordshire.

Now is a great time to join us and be part of a diverse team of nearly 9,000 people from over 80 nationalities working together to deliver major assets including bridges, tunnels and viaducts. Whether onsite or officed based all colleagues have a key part to play in delivering this critical transport infrastructure project.

Current Opportunity: Document Controller – Quality & Assurance

Location:

Based in Coventry - the South Region comprises Sublots 2B, 2A and 1A Long Itchington Wood. It stretches for approximately 39.2km from Finham Brook to Southam through a mixture of rural and suburban landscapes

• Coordinate and manage an effective project information management system within Business Collaborator (BC), in line with both company and quality control procedures (BS EN ISO:9001). Focusing on all technical and contractual documentation produced throughout the lifecycle of the project from all interested parties.
• Manage the configuration and administration of Business Collaborator, to maintain a successfully functioning system at all times.
• Take responsibility for BC user accounts and subsequent access rights. Safeguard the privacy and security of information stored within the system.
• Understand and manage the processes necessary for timely appropriate document submissions.
• Mange the integration of all project documentation through approved workflows - Carry out QA checks and release/distribute information. Monitor the process of interactive issuing and subsequent commenting/review of technical information. Manage the transition of technical data from design to construction status. Ensure traceability throughout.
• Roll out frequent training sessions in BC to new users.
• Carry out intermittent audits and produce reports on your findings.
• Produce reports and analyse the data and trends, based on agreed KPI’s and audit findings.
• Review and update procedures, guidelines and workflows related to the document control process.
• Attend meetings as dictated by the project requirements.
• Offer advice and support to both the project team and interested parties, as required.
• Maintain effective working relationships with all interested parties.
• The general aim being to improve the overall quality of the final product/service and improve BB's efficiency and resource on a day-to-day basis. Production of appropriatereports and management information
• Living the Balfour Beatty Vinci Values.
• Ensuring a relentless focus on Zero Harm.
• Supporting the delivery of the Sustainability 2020 roadmap.
• Supporting the business unit external accreditation process (including ISO9001, ISO14001, ISO45001 and industry licences) to ensure it is able to operate in its chosen sector.
• Experience of information/document management in Major Civil Engineering projects.
• Knowledge and experience of working to UK and international standards and codes of practice for information management & document Control.
• Knowledge of Electronic Information and document control systems.
• Any form of information management or ISO 9001 Certification.
• Broad knowledge and understanding of ISO 9001 required.
• Previous experience working within information management is desirable.
• At least 2 years’ experience or extensive knowledge of working within systems and procedures.
• Full working knowledge of databases.
• Contractual awareness and a basic understanding of the market would be beneficial.
• Advanced information and communication technology skills.
• Excellent organisational skills with a high attention to detail and accuracy.
• Ability to work to tight deadlines and under minimum supervision.
• Strong written, verbal, analytical and interpersonal skills.
• Previous experience of managing a team.
• Competent user of modern office computer systems e.g. Microsoft Office

Applicants must have the right to work in the UK to be considered.

Why Join Us

• Flexible working options
• Free parking & travel allowance (where eligible)
• Family-friendly policies
• Wellbeing support & flu vaccinations

About Us

Balfour Beatty VINCI is a joint venture with over 30 years of experience delivering iconic infrastructure, including the Channel Tunnel, Crossrail, and upgrading some of the UK’s busiest motorways. On HS2, we’re building everything from viaducts and tunnels to bridges and embankments across the West Midlands.

Diversity & Inclusion

We’re proud to be an inclusive employer, welcoming people from all backgrounds, abilities and neurodiversities. As a Disability Confident Leader, we encourage applications from candidates with disabilities.

Flexible Working

We’re open to discussing flexible working arrangements to suit your needs, aligned with project requirements.