Document Administration Project Assistant

JR United Kingdom; Bedford; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the trading and shipping sector is seeking a Document Administration Project Assistant in Bedford. The role involves providing support to trading and operations teams by managing shipping documents, ensuring compliance, and check accuracy. Ideal candidates will have strong organisational skills and experience working in corporate environments. This full-time position requires physical presence in the office five days a week.

Qualifications

• Proven organisational skills and ability to prioritise workload.
• Excellent attention to detail.
• Strong self-motivation and written communication skills.
• Experience of working in a corporate environment and with IT systems.

Responsibilities

• Provide administrative support by handling and processing shipping documents.
• Ensure compliance with Group requirements for cargo documentation.
• Check accuracy of documents against trading contract requirements.

Skills

Organisational skills

Attention to detail

Self-motivation

Written communication skills

Experience with IT systems

Job description

Document Administration Project Assistant, Bedford

Location: Bedford, United Kingdom

Job Category: Other

EU work permit required: Yes

Posted: 06.06.2025

Expiry Date: 21.07.2025

Job Description:

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organisation, the Refining & Products Trading Europe (RPTE) Operations team focuses on managing risk and maximizing commercial value through collaboration and sharing detailed knowledge with internal and external parties.

The Port Agency & Document Administration Team provides support to the trading and operations teams on port agency, in-port activity, and cargo documentation. The successful applicant will support the Document Administration activities of the team.

Refining & Products Trading Europe aims to be recognized industry-wide as an ‘Employer of Choice’ and an equal opportunity provider.

Physical presence in the office is required for handling hard copies of cargo documents. The successful candidate will be expected to work from the office 5 days a week.

What you will do:

• Provide administrative support to ST&S RPTE by handling and processing shipping documents for crude and product cargoes, including Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Ensure compliance with Group requirements by maintaining proper controls for recording, filing, endorsing, and recalling shipping cargo documentation.
• Fulfill bp's contractual obligations in relation to cargo insurance certification.
• Check accuracy of documents against systems, trading contract requirements, and Letter of Credit conditions.

What you will have:

• Proven organisational skills and ability to prioritise workload
• Excellent attention to detail
• Strong self-motivation
• Strong and proven written communication skills
• Experience of working in a corporate environment
• Experience of working with IT systems

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.