Document Administration Project Assistant

JR United Kingdom; High Wycombe; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the energy sector is seeking a Document Administration Project Assistant based in High Wycombe. The role involves providing administrative support by managing shipping documents, ensuring compliance, and working closely with trading and operations teams. Ideal candidates should possess strong organizational skills, attention to detail, and experience in a corporate environment.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Effective written communication skills.
• Experience working in a corporate environment.

Responsibilities

• Handle and process shipping documents, including Bills of Lading and Certificates.
• Maintain proper controls for shipping documentation.
• Ensure accuracy of documents against contractual requirements.

Skills

Organizational skills

Attention to detail

Self-motivation

Written communication

Tools

IT systems

Job description

Document Administration Project Assistant

Location:

High Wycombe, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Views:

2

Posted:

06.06.2025

Expiry Date:

21.07.2025

Job Description:

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organization, the Refining & Products Trading Europe (RPTE) Operations team focuses on managing risk and maximizing commercial value through collaboration and sharing detailed knowledge with internal and external parties.

The Port Agency & Document Administration Team supports trading and operations teams on port agency, in-port activities, and cargo documentation. The successful applicant will primarily support document administration activities.

Physical presence in the office is required for handling hard copies of cargo documents. The candidate will work from the office 5 days a week.

Key Responsibilities:

• Provide administrative support by handling and processing shipping documents for crude and product cargoes, including Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Maintain proper controls for recording, filing, endorsing, and recalling shipping cargo documentation to ensure compliance.
• Fulfill contractual obligations related to cargo insurance certification.
• Check document accuracy against systems, trading contract requirements, and Letter of Credit conditions.

Qualifications:

• Proven organizational skills and ability to prioritize workload
• Excellent attention to detail
• Strong self-motivation
• Effective written communication skills
• Experience working in a corporate environment
• Experience with IT systems

We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, sexual orientation, age, marital status, veteran status, or disability.